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Department Summary:

The Transportation Automation Evolution department is seeking an Administrative Assistant to join our team located at MITRE in McLean, VA. The Transportation Automation Evolution department is seeking to evolve NAS automation to enable more efficient, predictable, collaborative, resilient, and cost-effective NAS operations. We partner with government and industry in achieving data-driven solutions and evolving automation to meet emerging needs. We are focused on developing solutions that meet and exceed mission requirements by using innovation, operational experience, and emerging technologies and processes.

The Transportation Automation Evolution department, a part of the Center for Integrated Transportation, develops concepts, tools, prototypes, metrics, data analytics and architectures and advises the Federal Aviation Administration (FAA) and other parts of the Department of Transportation on modernizing automation and processes to support future aviation concepts. The department partners with other elements of CIT, with MITRE Labs, with other MITRE centers, and with industry and Academia to provide innovative end-to-end approaches to solving our sponsors’ greatest challenges.

Roles & Responsibilities:

Support Department Manager and staff within the Transportation Automation Evolution department.Review and edit documents to ensure proper formatting and grammar.Partner with the Department Leadership Team to ensure that administrative process, meeting agendas, schedules, and department policies are defined, clear, and executed.Lead the onboarding process for new hires; assist Hiring Manager and HR Coordinator with job requisitions and help new employees navigate through orientations and checklists.Research meeting and IT options and innovative methods for operating in a hybrid work environment.Share responsibility with project leaders and technical authors for many of the departments’ communications and project deliverables.Collaborate with other department staff to plan and administer staff engagement activities, morale building ideas, awards/recognition events, and social gatherings.Perform a variety of administrative tasks, including scheduling and prioritizing meetings, preparing documentation (letters, emails, briefings), monitoring daily timecard completion, and setting up meetings using video teleconferencing technologies.Maintain calendars for department events and milestones (e.g., service awards).Provide support to Department staff in navigating MITRE corporate processes (e.g., absence management, travel, expenses, HR benefits).Disseminate and handle department wide information on various collaboration tools (SharePoint, Teams, Huddle, etc.).Coordinate sponsor meetings through food catering, badging requests, conference room reservations, and video teleconferencing and audio/visual assistance.Work in a collaborative team environment working with other Administrative Assistants in the division to provide back-up coverage as needed.

Basic Qualifications:

Typically requires a minimum of 1 - 2 years of related experience with a High School Diploma or equivalent in education, or equivalent combination of high school courses and related work experience. Knowledge and ability to use Microsoft Office tools including Word, Outlook, PowerPoint, and ExcelExperience reviewing and editing technical documentsExperience using SharePoint to include customizing SharePoint to meet emerging business needsExperience facilitating meetings using video teleconferencing technologies such as Teams and ZoomExperience maintaining calendars and scheduling meetingsThis position requires a minimum of 50% hybrid on-site

Preferred Qualifications:

Previous experience supporting a large teamExperience setting up large-scale events to include cateringFive years related experience

This requisition requires the candidate to have a minimum of the following clearance(s):

None

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):

None

Work Location Type:

Hybrid

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