Activity Management

Manages and coordinates the daily/weekly/monthly appointments, engagements and travels of the group Provides the required logistics for meetings, special assignments and travels of the group Coordinates schedule of meetings with concerned departments/ divisions or outside entities; and, Generates and prepares reports required by the group.

Communications

Records & disseminates incoming and outgoing letters and document Ensures recording and transmittal of external communication (i.e. outside the Company); Photocopies documents and disseminates it to its intended recipients;

Prepares the following for the Department:

Routine correspondences and letters as requested; Cash advance & expense report; Notice of meeting; Request for payment; Purchase requisition/capital expenditure request; and, Keeps confidentiality of oral and written communication heard or read that are sensitive in nature.

Records & Office Supplies

Organizes an effective filing system that will enable her to easily retrieve all files, correspondences and documents; Maintains an inventory and safekeeping of project supplies Monitors and controls office supplies needed by the group.