Summary This is an Open Title 5 Excepted Service Non-Uniformed Personnel position, open to the Public and Veterans following the MN National Guard Merit Placement plan. AGENCY: MN Air/Army National Guard LOCATION: Little Falls, MN SELECTION OFFICAL: LTC David Johansson 651-268-8817 This is an Excepted Service position in the MN National Guard. Membership in the National Guard is not required for employment. Competitive service employees may apply however will be converted to Excepted service if hired. Responsibilities Major Duties: This is not an all-inclusive list A ADMINISTRATIVE ASSISTANT, GS-0303-7, 1.Serves as the DCSLOG/G4 focal point for all personnel actions to include Performance evaluations, job announcements, and other SF-52 Actions. Maintains a register of all pending actions and suspense dates. Reviews all documents for accuracy, format, and compliance with applicable regulations. Assists division chiefs in developing justifications to fill vacant positions, creating accurate position descriptions, developing job analysis criteria, and recommending recruitment strategies. Recommends corrections regarding the Table of Distribution and Allowances (TDA). Assists division chiefs with maintaining the TDA. Participates in planning for the organizational structure, staffing of personnel, and policy issues of all divisions. 2.Provides research assistance of applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. Prepares, monitors, and maintains current and accurate appointment, policy, and delegation letters for MNARNG J4 activities. Manages correspondence, which may affect the DCSLOG/G4 or programs within the DCSLOG/G4 purview relative to the Army National Guard. Establishes controls on accountable mail and determines distribution and routing of incoming correspondence while retaining items of special importance for the personal attention of the DCSLOG/G4. Maintains office files of correspondence, directives, regulations and other information. Provides for control of all classified documents for the DCSLOG/G4. Insures that documents are properly logged and safeguarded. Schedules appointments, meetings, and distribution of files for battle rhythm events, independently, based upon Advises the DCSLOG/G4 of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Reschedules appointments when it is apparent that they cannot meet previous schedules. During supervisor's absence, refers matters to the appropriate DCSLOG/G4 division and maintains a record of events including official visitors, decisions to be made upon return, unfinished business requiring attention, and related matters. Keeps informed of the whereabouts of the DCSLOG/G4 and the Logistics Management Specialist and the Surface Maintenance Manager. Maintains constant Communication with the DCSLOG/G4 on matters of extreme importance via telephone or Email. Coordinates the Awards Program; proposes goals and objectives for Awards Program; and ensures regulatory and local personnel policy guidance is provided to all personnel. Assists division chiefs with incentive awards program rules and procedures, and in staying within established financial limits. Manages the execution of the automated performance evaluation system. Maintains suspense control on performance appraisals and ensures uploading of appraisals to the civilian personnel data system through the appropriate automated systems. 3. Serves as the training coordinator and focal point for all training classes. Monitors training requirements and ensures requested training meets regulatory requirements. Accomplishes travel arrangements for J4 Technicians through DTS Level 1, 2, and 4 for the DCSLOG/G4. Schedules and manages technician training through systems and requirements of ATARRS (Alternate), Annual Schools Trap (Alternate), and tracking and manage training matrix and completion status for all technicians (Primary). Consults with and makes recommendations to division chiefs, and supervisors on workforce development and training. 4. Works in support of the Director and Deputy Director to evaluate and recommend ways to improve the effectiveness and efficiency of work operations and programs in the directorate. Develops supplemental reports, studies, investigations, or additional data to ensure that appropriate facts are presented to the director for future evaluation and necessary management action. Advises the DCSLOG/G4 on trends and problem areas and indicates opportunities to increase the performance of DCSLOG/G4 divisions. 5. Responsible for key access control for the DCSLOG/G4 organization. Maintains security of all keys and maintains appropriate records of keys issued to personnel. Responsible for accomplishing the required semi-annual inventory of all keys. Maintains responsibility as IMO, AIM Manager, and GPC Holder for coordination and management of automation, work orders and facility CLII. Performs other duties as assigned. Requirements Conditions of Employment CONDITIONS OF EMPLOYMENT U.S. Citizenship is required Prior to appointment, an applicant must have a current completed/clear drug test This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. May be required to successfully complete a probationary period Irregular and overtime hours may be required to support operational requirements or contingencies. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG. The employee may be required to travel in military and/or commercial vehicles to perform temporary duty assignments. The incumbent of this position description must have, at a minimum, a completed National Agency Check (NAC) prior to position assignment. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day. ***Federal employment suitability as determined by a background investigation*** Upon selection, individuals will undergo a background check to validate suitability for employment with the federal government as permitted by law, regulation, Presidential order or other authority. Suitability is dependent upon the particular requirements for security clearance, sensitivity level, and DOD IT network access. Items checked include, but are not limited to all criminal history record information, employment history, education and fiscal accountability/responsibility.** The duties and responsibilities of your job may significantly impact the environment. You must maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission. Qualifications In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. In describing your experience, please be clear and specific. We will not make assumptions regarding your experience. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. GENERAL AND SPECIALIZED EXPERIENCE QUALIFICATIONS REQUIREMENTS: 1 year equivalent to at least next lower grade level. Experience, education, or training which indicates the candidate performed progressively responsible clerical, office, or other work that indicates ability to acquire the knowledge and skills needed to perform the duties of the position to be filled. Education EDUCATION: NA You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position. Additional Information REMARKS: No PCS available. Position will not be filled until current incumbent vacates. Sensitivity Level 2. Participation in direct deposit is mandatory. To view ALL MN National Guard Vacancies, go to: https://minnesotanationalguard.ng.mil/full-time-jobs-in-minnesota If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). The Minnesota Department of Military Affairs is an Equal Opportunity Employer. All qualified applicants will receive consideration for the position without discrimination for any non-merit reason(s) such as age, race, religion, gender, ethnic origin or non-disqualifying disability. Pre-selection is not only counter-productive to effective recruitment and placement, but also violates Minnesota National Guard Merit Placement principles and will not be tolerated. If you have information or questions regarding this issue, please contact the Equal Employment Manager at 651-282-4472 or 651-282-4078.