Administrative Assistant
Montana State University
Position Details Position Information Announcement Number STAFF - VA - 25120 For questions regarding this position, please contact: Maya Bronston
(406) 994-2177
maya.bronston@montana.edu Classification Title Admin Assoc III Working Title Administrative Assistant Brief Position Overview CAIRHE is seeking a motivated, organized Administrative Assistant to support Grant Managers and Core Directors with the Center’s mission. Position Number 4N0119 Department American Indian Rural Health Equity Division Office of Research and Economic Development Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 0.5-1.0 Benefits Eligible Eligible Salary Salary range of $17.82 to $21.37 per hour, commensurate with experience, education, and qualifications. Contract Type Classified Hourly If other, please specify Recruitment Type Open Position Details General Statement The Center for American Indian & Rural Health Equity (CAIRHE) is an official state of Montana research center designated by the Montana University System Board of Regents. CAIRHE’s mission is to reduce significant health disparities in Native and rural communities through community-based participatory research (CBPR) that is considerate of and consistent with their cultural beliefs. CAIRHE serves the people of Montana as a robust, interdisciplinary research center with strong engagement in communities across the state. Duties and Responsibilities Work closely with grant managers and Core directors to facilitate overall operations, project purchasing, and other administrative duties. Perform some accounting tasks and assist with budgeting functions for all CAIRHE grants. Assist with all Center events, including travel coordination for speakers and staff, booking lodging and event facilities, hospitality coordination, and post travel documents. Assist with a rural research project by managing the budget, organizing community and research meetings, and other duties as assigned. Required Qualifications – Experience, Education, Knowledge & Skills Progressive experience in administrative and clerical support, or an equivalent amount of education and/or experience. Demonstrated experience organizing and prioritizing multiple duties, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude. Strong written and verbal communication skills. Preferred Qualifications – Experience, Education, Knowledge & Skills Experience working with Indigenous Communities. Experience with grant management. Experience in Event Coordination. Knowledge of Community Based Research and/or experience in community-engagement. The Successful Candidate Will Ability to establish and maintain cooperative working relationships with various constituencies, including students, administrators, co-workers, and faculty. Excellent communication and interpersonal skills. Strong organizational and time management skills. Attention to detail, to meeting deadlines, and to prioritizing competing demands. Aptitude for problem solving and facilitating the work of others. Good judgment and self-motivation. Skill at prioritizing, organizing, and working on multiple projects. Represent the Center for American Indian & Rural Health Equity and MSU in a professional and courteous manner. Position Special Requirements/Additional Information Continued employment is contingent upon grant funding. Hours may vary depending upon the level of work needed.
Some instate travel could be required for CAIRHE events.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on October 17, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions
(406) 994-2177
maya.bronston@montana.edu Classification Title Admin Assoc III Working Title Administrative Assistant Brief Position Overview CAIRHE is seeking a motivated, organized Administrative Assistant to support Grant Managers and Core Directors with the Center’s mission. Position Number 4N0119 Department American Indian Rural Health Equity Division Office of Research and Economic Development Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 0.5-1.0 Benefits Eligible Eligible Salary Salary range of $17.82 to $21.37 per hour, commensurate with experience, education, and qualifications. Contract Type Classified Hourly If other, please specify Recruitment Type Open Position Details General Statement The Center for American Indian & Rural Health Equity (CAIRHE) is an official state of Montana research center designated by the Montana University System Board of Regents. CAIRHE’s mission is to reduce significant health disparities in Native and rural communities through community-based participatory research (CBPR) that is considerate of and consistent with their cultural beliefs. CAIRHE serves the people of Montana as a robust, interdisciplinary research center with strong engagement in communities across the state. Duties and Responsibilities Work closely with grant managers and Core directors to facilitate overall operations, project purchasing, and other administrative duties. Perform some accounting tasks and assist with budgeting functions for all CAIRHE grants. Assist with all Center events, including travel coordination for speakers and staff, booking lodging and event facilities, hospitality coordination, and post travel documents. Assist with a rural research project by managing the budget, organizing community and research meetings, and other duties as assigned. Required Qualifications – Experience, Education, Knowledge & Skills Progressive experience in administrative and clerical support, or an equivalent amount of education and/or experience. Demonstrated experience organizing and prioritizing multiple duties, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude. Strong written and verbal communication skills. Preferred Qualifications – Experience, Education, Knowledge & Skills Experience working with Indigenous Communities. Experience with grant management. Experience in Event Coordination. Knowledge of Community Based Research and/or experience in community-engagement. The Successful Candidate Will Ability to establish and maintain cooperative working relationships with various constituencies, including students, administrators, co-workers, and faculty. Excellent communication and interpersonal skills. Strong organizational and time management skills. Attention to detail, to meeting deadlines, and to prioritizing competing demands. Aptitude for problem solving and facilitating the work of others. Good judgment and self-motivation. Skill at prioritizing, organizing, and working on multiple projects. Represent the Center for American Indian & Rural Health Equity and MSU in a professional and courteous manner. Position Special Requirements/Additional Information Continued employment is contingent upon grant funding. Hours may vary depending upon the level of work needed.
Some instate travel could be required for CAIRHE events.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on October 17, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions
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