Saint-Gobain Research North America’s Administrative team is looking for a collaborative and professional Administrative Assistant who can support the essential functions of an innovative and high-demanding environment.

The Administrative Assistant will ensure streamlined operations and communications of the facility by providing critical administrative and organizational support to all levels of leadership, internal team structures and external customers. This will not only enable and promote internal teams to focus on their strategic goals and core responsibilities, but further provide a consistent level of efficiency and high-quality service.

The new Administrative Assistant must be able to schedule meetings and handle travel logistics in various regions, across multiple time zones, with a close attention to detail. This role is also involved in arranging logistics for team building exercises, trainings, internal R&D reviews and meetings, and certain offsite events. By efficiently managing calendars, fielding calls and emails, and coordinating meetings, the Administrative Assistant helps maintain productivity and minimizes disruptions, ensuring that the office functions seamlessly even in a fast-paced, ever-changing environment.

Key responsibilities of the role include but are not limited to:

Advanced Calendar Management and Scheduling

Calendar management. Coordinate multiple schedules and organize internal and external meetings to include but not limited to, routine meetings, R&D Reviews, team events, candidate interviews etc.

Event & Team Project Management

Planning, coordinating, and executing multiple events from start to finish involving center wide and global activities. Ability to work with outside vendors and venues. Demonstrate ability to organize, plan and develop multiple projects within time constraints to meet deadlines (Diversity Day, Community Bazaar, R&D Reviews, Training events, Recruitment events, Admin Team projects, Inventors’ Recognition Dinner, Polymer Network Meeting etc.).

Administrative Tasks

Expense reporting, compiling, and analyzing simple and complex data, purchasing, domestic and international shipping, meeting minutes & action items tracked and monthly report consolidation. Coordinate with various staff for operational support activities of the facility; serve as a liaison between departments and business units in the resolution of day-to-day administrative and operational problems. Advanced working knowledge of MS Office products (Excel, TEAMS, PowerPoint, Outlook, and Word).

Travel Arrangements (Domestic and International)

Coordination of international and domestic travel reservations, assisting in obtaining travel visas, itinerary changes and filing of expense reports accurately and in a timely manner.