Company Description

 Veolia Group is the global leader in optimized resource management. The Group design and provides water, waste and energy management solutions that contribute to the sustainable development of communities and industries.

Job Description

Responsible for providing support to managers, employees, and office visitors by handling a variety of administrative tasks in order to ensure that all interactions between the organization and others are positive and productive.

 

 Administrative:
 

Office Supply Management

Monitor and maintain inventory of office supplies

Place orders for new supplies as needed, ensuring cost-effectiveness

Research and recommend new products or suppliers when appropriate

Organize and maintain the office supply storage area

Distribute supplies to staff as required

Administrative Support

Answer and direct phone calls

Greet and assist visitors and hospitality

Manage calendars and schedule appointments

Prepare and distribute correspondence, memos, and documents

Organize and maintain filing systems

Arrange bookings for employees and external visitors (Hotels, flights, transportation etc.) 

Meeting and Event Coordination

Arrange meeting rooms and prepare necessary materials

Coordinate catering for meetings when required

Assist in organizing company events and functions

General Office Maintenance

Ensure the office is tidy and presentable at all times

Coordinate with cleaning staff or services

Report any maintenance issues to appropriate personnel

Additional Administrative Tasks

Assist with basic bookkeeping tasks as needed

Support other departments with administrative tasks when required

Contribute to improving office procedures and policies

Cargo Management 

Receive and process incoming cargo and packages

Prepare and coordinate outgoing shipments

Maintain accurate records of all incoming and outgoing items

Liaise with courier services and delivery personnel

Ensure proper handling and storage of sensitive or confidential packages

 Administrative:

Personal Qualities:

Proactive and self-motivated

Professional demeanor and appearance

Discretion in handling confidential information

Flexible and adaptable to changing priorities

Customer service-oriented with a positive attitude

 

Safety

Make sure that suppliers comply with the Health, Safety and Environment requirements of Veolia group

Ensure that all the necessary documentation for the safe transportation, handling, storage, installation, and operation and maintenance of the goods is provided by the suppliers

Coordinate risky deliveries with the Safety Manager and Site Team

 

Quality

Apply the Quality procedures for operations bound to their activity.

 

QualificationsEnglish is required.

High school diploma required; associate's degree in business administration or related field preferred

2+ years of experience in an administrative or secretarial role

Proficient in Office Suite (Word, Excel, PowerPoint, Outlook) or similar

Excellent organizational and time management skills

Strong attention to detail

Effective communication skills, both verbal and written

Ability to multitask and prioritize in a fast-paced environment

Experience with inventory management and basic bookkeeping is a plus

Familiarity with shipping and receiving procedures

 

Additional Information

   QHSE Commitments Ensure H&S Plan is implemented in the projects. Ensure Veolia and Subcontractor teams are complying with our safety Policy. Ensure procedures are well respected on sites. Coordinate with the QHSE Manager for feedback and support. Establish annual quality objectives for both strategic and operational levels Improve the effectiveness of management system, quality of activities, products and services VEOLIA CODE OF CONDUCT Comply with applicable ethics and legislation referred to in Veolia Code of Conduct policy, particularly in the fight against corruption and influence-peddling. 

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.