BID/JOB ANNOUNCEMENT

ADMINISTRATIVE ASSISTANT

CHICAGO DEPARTMENT OF AVIATION

FINANCE DIVISION

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $50,424; Grade: B-10

Applications for this position will be accepted until 11:59 pm CDT on Tuesday, January 21, 2025.

This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS:Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

ESSENTIAL DUTIES

The Clerk will be responsible for performing administrative tasks to support daily business operations.

· Responds to phone calls and emails, maintains an organized filing system, mail sorting, input data and restocking office supplies as needed

· Reviews all incoming invoices from vendors and input data into in-house system (FMS) for all user departments

· Sorts mail and distributes to appropriate sections

· Researches outstanding statement from the vendors. Requesting supplier numbers. Answering telephone calls and emails and redirecting them to the appropriate person/section

· Updates and stores business files to ensure they are accurate and accessible to the section. Maintains filing, database systems, and inventories. Prepare envelopes and packages. Monitors office supplies and reports stock levels when they are low to the supervisor

· Backup to Accounting Tech II’s for creating receipts and releases

· Perform other related duties as required

Additional duties may be required for this position.

Location: 10510 West Zemke Road

Days: Monday - Friday

Hours: 8:30 A.M. - 4:30 P.M.

THIS POSITION IS IN THE CAREER SERVICE.