JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are looking for an Administrative Assistant  for our Integrated Facilities Management business line. 

 

About JLL  

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. 

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL! 

Job Overview: We are seeking a highly organised and professional Administrative Assistant to provide comprehensive support to senior-level executives.  

This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. 

Key Responsibilities: 

Prepare and edit correspondence, presentations, and reportsHandle sensitive and confidential information with discretionAnticipate and proactively address executives' needsInbox management, email monitoring and prioritization, drafting correspondence and reviewing / summarising documents as neededGatekeeper ensuring comprehensive and accurate calendar managementManage all aspects of Executive travel and associated meetings including presentations, accommodation, transfers, meetings, conference fees and compliance paperworkEnsure travel is documented and travel process is followed Prepare and manage expense reports, ensuring accuracy and timely submission. Assist with managing and tracking action items, deliverables, daily updates Work closely with the team to ensure workstreams are on track Support with preparing slides and presentation materials for business meetings. Assist with ad hoc projects as requested Conference and client event coordination including but not limited to budgeting, travel, materials preparation, scheduling, and administrative support Assist in the scheduling and set up of Offsites, and other group and entity meetings ensuring smooth running Assist designated functional teams with general administrative tasks as required Provide holiday and absence cover for team members as required 

Qualifications: 

Bachelor's degree in Business Administration or relevant experience  5+ years of experience as an executive assistant, preferably in a corporate environment Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent verbal and written communication skills Strong organisational and time management skills Ability to multitask and prioritise in a dynamic environment Discretion and confidentiality in handling sensitive information Exceptional interpersonal skills and professional demeanour Proactive problem-solving abilities 

Preferred Skills: 

Knowledge of office management systems and procedures Familiarity with social media management for executives Proficiency in additional languages (desirable) Experience in business administration 

Personal Qualities: 

Detail-oriented with a high level of accuracy Adaptable and able to work under pressure Self-motivated and able to work independently Tactful and diplomatic in all interactions Committed to continuous learning and professional development 

Location:

Remote –Porto, PRT

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.