Job Title: Administrative Assistant
Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to manage crew rotation schedules and ensure efficient staffing levels for our operations. The ideal candidate will have experience in administrative support, data entry, and proficiency with Microsoft Office Suite. This role requires excellent communication skills and the ability to work with a large international crew.

ResponsibilitiesCoordinate crew rotation schedules by assigning newly hired and returning crew members to ship assignments.Review and schedule logical assignments based on ship itineraries, budgeted manning levels, gender for cabin accommodations, and nationality/language for guest services.Ensure all active crew have been given a return date and ship assignment prior to sign-off date.Proactively plan each schedule to ensure that all areas are covered with adequate staff levels.Resolve requests from shipboard management, business units, and Deployment Administrators regarding crew scheduling requests and challenges related to employment contract extensions, changes, vacations, medical leave, and specific ship assignments.Review budgeted vs. actual manning on an ongoing basis to identify variances in staffing levels against staffing needs.Provide justification for shortages/overages and make scheduling adjustments to minimize variances.Provide the recruitment team with job requisitions for future openings.Assess onboard staffing requirements for specific positions/needs against available candidate pool.Update MAPS and/or MXP with crew movement information such as medical sign-offs, resignations, and terminations.Assign crew replacements in MAPS and/or MXP as necessary.Ensure personnel records are closed timely, with the correct leave reason.Assist with special projects as assigned.Essential SkillsHigh School Diploma or equivalent is required.1 year business/administrative experience and experience working with large international crew movement is required.2-3 years scheduling experience or previous cruise line experience preferred.Basic level proficiency with Microsoft Office Suite, especially Outlook, Word, and Excel.Knowledge of or ability to learn world geography and international visa requirements.Knowledge of or ability to learn MAPS and MXP systems.Excellent written and verbal communication skills.Additional Skills & QualificationsAdministrative supportData entryMicrosoft OfficeClericalOutlookAdministrative assistanceMicrosoft ExcelCalendaringCustomer serviceEmailSupportExcel data entryAdministrationFilingDetail-orientedOffice supportComputer skillsWork Environment

Opportunity to work for a multi-billion dollar company. The role involves working with various technologies and systems, including MAPS and MXP. The work environment requires strong attention to detail and the ability to handle multiple tasks efficiently. Dress code is business casual.

Pay and Benefits

The pay range for this position is $22.00 - $24.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Miami,FL.

Application Deadline

This position will be accepting applications until Jan 13, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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