Description We are offering a contract for a permanent position as an Administrative Assistant in Aventura, Florida. The function of this role is to support our team in a condominium setting, assisting in administrative, financial, and operational tasks. Responsibilities: • Handle and route incoming calls via a multi-line phone system while delivering messages to the team. • Distribute incoming mail across the office. • Assist the Building Manager with assigned tasks, including administrative work and mailings. • Review and process invoices, ensuring all necessary documentation is present and approved. • Monitor and maintain staff schedules and timesheets for payroll. • Implement and manage a record filing system to enhance document organization. • Record and maintain activity logs and incident reports for the Community Association Manager’s review. • Assist in the creation of reports for monthly board packages and attend board meetings to take minutes. • Reconcile vendor accounts and invoices. • Coordinate with the maintenance team to manage the work order system. • Prepare rental and purchase packages as needed. • Address and resolve complaints or issues and report them to the Building Manager. • Manage office supplies, restocking as necessary, and place orders to maintain adequate stock levels. • Undertake any other duties as assigned by the Building Manager. Requirements • Ability to efficiently manage an answering multi-line phone system • Proficient in Microsoft Excel, including the use of formulas, pivot tables, and data visualization tools • Experience in property management, including tenant relations, lease coordination, and building maintenance tasks TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .