**Overview** **Benefit Information:** ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Benefits for Staff & Management (https://www.abm.com/wp-content/uploads/2025/ABM\_2025\_Employee\_Benefits\_Staff\_&\_Management\_No%20Date%209.5.24.pdf) Essential Functions: + Facilitate the implementation of filing and organizational system. Upon implementation, the Administrative Assistant will provide support to maintain and update these standardized and filing systems. + Provide calendar management to include creating meeting invitations, visitors pre-clearance, disseminating information to meeting participants, arranging for catering services if needed and handle all communications with both internal and external sources. + Compose, edit, type, and prepare documents to included letters, memos, forms, faxes, and transmittals, policies and procedures (including handling of confidential information). + Develop and create project-standardized files, folders and systems. + With minimal direction compose correspondence in support of Account Manager. + Draft documents for review and implementation by the Account Manager. + Provide superior customer service to internal and external clients and customers in a professional, positive manner. + Provide telephone support to include answering, screening and processing telephone calls. + Maintain up to date call list. + Provide administrative support to include proposal preparation (including Power Point and graphic packages) and prepare spreadsheets, graphs, and charts, and presentation materials. + Coordinate monthly department meetings, record and distribute meeting minutes. + Sort, open and prioritize mail both incoming and outgoing in support of the Account Manager. + Develop and maintain a standard filing system (hard copy and electronic). + Prepare, code and process check request, expense reports and invoicing. Obtain required approval signatures and submit to Accounts Payable. + Compile, organize and finalize other documents for signature and distribution. + Prepare weekly office supply order. Verify that all items are received and distribute as appropriate. + Visit and perform filing and administrative duties at each of the engineering office sites. + Create and maintain files for Life Safety Systems, loss prevention systems and operating permits for each property. + Review, create and maintain all filing systems for the Service Department. + Work and communicate effectively with Account Manager and site Supervisors. + Perform special projects, as assigned. + Perform data entry in the work order systems. + Create and track purchase orders in the accounting system. + Assist in quarterly safety meeting preparation and set up. Qualifications: + Minimum of 3-5 years of relevant administrative support experience and special projects experience + Strong organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines + Demonstrated ability to determine needs and achieve results without close supervision + Demonstrated ability to take initiative and lead projects + Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner + Superior verbal and written communication skills + Strong analytical skills + Exhibits and champions excellence in work and willingness to embrace change + Ability to produce quality work in a consistent manner + Ability to work under pressure and within time constraints + Attention to detail + Flexibility with work schedule to include working overtime hours + Adaptability to changing demands + Proficiency with Microsoft Office products to include Word, Excel, Power Point, Outlook, etc. REQNUMBER: 107058 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.