Description

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JOB SUMMARY: \nThe Administrative Assistant provides departmental administrative support by conducting research, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. This role will support HR and Plant Leadership.\n\nYOUR IMPACT:\nThese duties are not meant to be all-inclusive and other duties may be assigned.\n•\tManage and coordinate the schedules and appointments of the department.\n•\tCoordinate travel domestically and internationally, as needed which includes assisting with passports and visas.\n•\tHandle communications, take calls and messages, arrange conference calls.\n•\tCoordinate and schedule meetings, including on-site and off-site, conferences, presentations, and celebrations.\n•\tAssist with preparing presentations, which may include research and compiling data.\n•\tCompile and prepare reports as required, ensuring due dates are met.\n•\tAssist with coordination of company/customer/dealer visits and tours.\n•\tAssist with submitting requisitions and processing invoice.\n•\tAssist with weekly payroll processing.\n•\tSupport employee engagement events such as all hands meetings, company picnics, open houses, etc.\n•\tHandle all miscellaneous administrative duties, which includes but not limited to, maintenance of paper and electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, maintaining files, etc.\n\nMINIMUM QUALIFICATIONS: \n•\tHigh School Diploma or GED.\n•\tThree (3) or more years administrative support experience.\n\nSTANDOUT QUALIFICATIONS:\n•\tProficient with the Microsoft Suite: Excel, Outlook, PowerPoint, Word, etc.\n•\tAbility to work independently with minimal supervision. High degree of initiative, follow-through, and organizational skills.\n•\tExcellent interpersonal communication (verbal and written) and collaboration skills.\n•\tAbility to interface with personnel at all levels directly or virtually.\n•\tAbility to manage confidential data.\n•\tExperience with timekeeping systems and ability to process payroll accurately and timely.\n•\tAbility to problem solve and develop continuous improvement solutions to better serve team members.\n•\tPrevious experience working in a manufacturing environment.

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Additional Skills & Qualifications

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WORKING CONDITIONS: \n•\tPhysical Demands: Frequent Sitting, Hearing, Talking, Visual, Typing; Seldom Standing, Walking/Running, Reaching, Climbing, Driving, Bending/Kneeling, Fine Dexterity, Manual Dexterity; Upper Extremity Repetitive Motion.\n•\tUpper Extremity Repetitive Motion.

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Experience Level

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Intermediate Level

Pay and Benefits

The pay range for this position is $19.00 - $22.00

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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