Description

This position provides administrative and secretarial support for the executive and department. In addition to typing, filing, and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Job Duties:

•\tSchedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.

•\tSchedules visits with Board Members, customers, and external personnel as needed.

•\tCoordinate internal events with plant staff including ordering shirts, booking meeting rooms, coordinating lunches, etc.

•\tSupport onboarding/offboarding of employees through ordering IT equipment, setting up administrative access & workstations, etc.

•\tSend mass communications to staff in plant regarding overtime schedules, all team staff meetings, updates, etc.

•\tFollow-up on monthly safety trainings, sending letters to employees.

•\tManage org charts for the plant monthly.

•\tEstablishes, develops, maintains and updates filing system for the executive and the department. Retrieves information from files when needed.

•\tOrganizes and prioritizes large volumes of information and calls.

•\tSorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.

•\tHandles confidential and non-routine information.

•\tTypes and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

•\tAll other duties as assigned.

Additional Skills & Qualifications

Must Haves:

- 2+ years’ experience in an administrative assistant role supporting logistics/manufacturing operations

- Comfortable using Microsoft Office, Power BI, and other computer programs

Experience Level

Intermediate Level

Pay and Benefits

The pay range for this position is $25.00 - $27.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Indianapolis,IN.

Application Deadline

This position will be accepting applications until Jan 17, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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