As the Administrative Assistant, you will be asked to perform a wide range of administrative duties in support of the management in the Pre-Hospital EMS and C-MED departments. This position requires a strong focus on attention to detail and completion of a task in a timely manner. DUTIES AND RESPONSIBILITIES: + Timely processing of payroll for CMED operators, EMTs, Emergency Medical Dispatchers, Paramedics, supervisors, administrative assistants, managers and directors and transcribes all payroll notes into the ADP system. + Utilize the ePCR program to process records requests, including patient request, attorney request, court orders, subpoenas, and Medical Examiner request. + Reviews EMS daily logs, for completeness, identifies missing or incomplete paperwork including Physician Certification Statements, incomplete or missing ePCRs + Meets with EMS crews to identify and resolve incomplete or missing documentation + Utilize Meditech as needed to assist in obtaining missing information to facilitate the billing of claims + Oversees preparation for meetings by completing agendas, taking minutes and booking conference rooms. + Scheduling and coordinating interviews with candidates. + Collecting and tracking and upkeep of employee contact information, licensures, certifications, and any other confidential documents, ensuring all employee files are complete. + Ensure staff compliance with department assigned education, mandatory Healthstream assignments. + Attends Committee and Departmental meetings; assists with PowerPoint presentations, prepares and transcribes meeting minutes as needed. + Keeping up-to-date policy/procedure manuals for review or revisions as needed for TJC standards. + Processes invoices, and supply requisitions, utilizes Yooz system as required. + Performs administrative duties; reads, sorts, and delivers mail. Screens telephone calls, prepares correspondence and acts as a receptionist for the Pre-Hospital EMS Leadership Team when applicable. + Use of office equipment as needed, such as but not limited to copy, fax, scanner, etc. + Orders necessary supplies from appropriate sources. + Performs other related duties as assigned. Required: + High school diploma + Skilled in Microsoft Office applications + Excellent verbal and written communication skills + Ability to maintain confidentiality Preferred: + Previous experience in a similar position + Experience with database entries and lookup + Familiar with EMS and medical terminology