This is a pivotal administrative support position within UPMC Hillman Cancer Center’s research administration team responsible for supporting the Associate Director for Research Administration with a wide variety of complex administrative and office functions. The incumbent will also be responsible for providing specialized technical support for the research administration department. This position reports to the Associate Director for Research Administration but will also work collaboratively with other senior leaders in the Cancer Center. This position will require management of many deliverables at the same time therefore the incumbent will be required to maintain a high level of organization and autonomy. A strong preference will be given to candidates with a Bachelor’s degree.

Duties will include:

• Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders. Develops agendas and meeting materials; coordinates special events.

• Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.

• Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or administrative departments as it relates to administrative tasks.

• Proposes solutions to moderately complex problems; identifies improvements for efficiency and accuracy.

• Prepares and edits various technical documents, including presentation materials, procedural manuals, content on department website, publications, and routine correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.

• Makes purchases, collects payments, and verifies billing information, processes expenses; assists with vendors on quotes and invoicing.

• Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.

• Processes supply orders in PEX

• Prepares documents for grant submissions

• Submits reimbursements via concur

Performs administrative assistant support work of moderate complexity.

Performs administrative assistant support work of moderate complexity.

Performs a variety of complex administrative and office functions independently.