The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties.

What will I be doing?

An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards:

\nOpens incoming mail, dates stamps and distributes accordingly\nSends outgoing mail, both interoffice and outside of the hotel\nRoutes mail, faxes and other printed matter \nPrepares and types correspondence and fairly complex numerical/financial reports, as directed\nPrepares correspondence on behalf of management\nDuplicates, copies and distributes and mails material for the department/office \nOrders and maintains office supplies and equipment\nMaintains files and equipment in an orderly and professional manner \nUses the property's email system and maintains their email box, as is policy\nAdditionally this position may or may not have access and/or control over the email box of assigned supervisor(s)\nAppropriate business use of telephone and voice email system\nGreets internal and external customers in a friendly and professional manner\nAnnounces visitors and/or handles requests, as appropriateWhat are we looking for?

An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

\nExcellent verbal and written communication skills \nExcellent administration and IT skills\nCommitted to delivering a high level of customer service, both internally and externally\nFlexibility to respond to a range of different work situations\nAbility to work under pressure\n\n

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

\nPrevious administrative experience in a fast paced environment

What will it be like to work for Hilton?

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Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands.  Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day.  And, our amazing Team Members are at the heart of it all!

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