Job Title: Administrative Assistant Job Description We are looking for a dedicated Administrative Assistant to join our team. The ideal candidate will be responsible for managing various administrative tasks to ensure the smooth operation of the office. This role involves answering phones, entering invoices, ordering supplies, maintaining job folders, creating new hire packets/handbooks, collecting and entering timecards into QuickBooks, paying certain invoices with a credit card, and maintaining vehicle and equipment folders. Proficiency in Word, Excel, Outlook, QuickBooks, and Bluebeam is required. Responsibilities + Assist with the payroll department by balancing weekly timecards using math and time management skills. + Perform administrative duties such as filing, typing, copying, scanning, shredding, laminating, ordering supplies, and supporting management to ensure efficient office operations. + Input vendor invoices into the system using QuickBooks; basic accounting knowledge is a plus. + Provide excellent customer service by answering, screening, and directing phone calls to the appropriate personnel, meeting visitors face-to-face, and responding to emails professionally and promptly. Essential Skills + 1+ years of administrative experience, preferably in construction or mechanical industries. + Proficiency with Microsoft Office. + Willingness to assist in all areas and be a team player. + Experience with QuickBooks is a strong plus. + Experience assisting with payroll is highly desirable. + Basic knowledge of accounts payable/accounts receivable. Additional Skills & Qualifications + Strong organizational and time management skills. + Excellent written and verbal communication abilities. + Familiarity with working in an office environment. + Attention to detail and accuracy in completing tasks. + Ability to prioritize tasks and multi-task effectively. + Capability to handle front desk duties with minimal supervision. + Previous experience as an administrative assistant or in a similar role. + Quick learner with the ability to take good notes and double-check work. + Positive and friendly attitude, with a genuine interest in the job. + Dependable and reliable, with the ability to work independently and as part of a team. Work Environment . The Administrative Assistant will sit in the front area and will work independently for a considerable portion of the day once fully trained. The working hours are Monday to Friday, from 7 AM to 4 PM. The dress code is business casual. Pay and Benefits The pay range for this position is $20.00 - $21.00 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Bath,PA. Application Deadline This position will be accepting applications until Jan 23, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.