**Career Area:** Business Services **Job Description:** **Your Work Shapes the World at Caterpillar Inc.** When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. **Administrative Assistant** The Administrative Assistant plays an integral role within the department. The position is an individual contributor who supports four IT Vice Presidents and works closely with IT leadership, executives, executive admins, business leaders, suppliers and more. This role ensures excellent coordination and team engagement in a variety of activities, events, and projects. The Administrative Assistant performs a variety of critical functions, including but not limited to planning and scheduling meetings, maintaining critical information, consulting with internal and external partners, communications, and coordination of large meetings and events. Individuals will work in a highly collaborative and fast paced environment. Individuals will thrive by working quickly and efficiently to a high volume of requests. They will be empowered to take initiative and use good judgement in identifying and resolving potential conflicts. **What You Will Do:** + Calendar management for multiple Vice Presidents and their direct reports. + Manage travel arrangements and expenses for Vide Presidents. + Coordination of meetings across global teams. + Organize departmental documentation on various platforms (e.g., SharePoint, OneNote). + Create and distribute communications through various media channels. + Assist in planning and coordination of departmental level events (e.g., retirements, workshops, etc.). + Own & manage office space assignment and associated tasks. + Ensure office supplies are stocked and make department purchases as required. + Provide backup duties to other IT Admins. + Other tasks as assigned. **What You Have:** + Demonstrated creativity, ability to problem-solve and streamline processes. + Demonstrated intellectual curiosity to learn organization and its customers. + Experience with global time zone calendar management. + Operation within a community of assistants, especially important for negotiating meeting time / room calendar conflicts. + Excellent interpersonal and communication skills (oral and written) in English. + Excellent organizational and multi-tasking skills. + Strong collaboration and teamwork ability. + Strong initiative and ability to work independently. **Top Candidates will have:** + Ability to work with confidential information in a discreet manner. + Proficiency with technology (Microsoft Office, Concur Travel, Workday, Teams, OneNote, SharePoint). + Adaptability to change. + Ability to work outside standard business hours to accommodate global schedules. + Ability to travel up to 10%. + Executive presence and communication skills. **Additional Info:** + The location for this role is Dallas, TX. + This is a hybrid position requiring onsite attendance 4 days a week. + **Sponsorship is NOT available.** + Relocation is not available. **Education / Experience:** Bachelor's degree in a relevant field or equivalent experience. **Skills Descriptors:** + **Accuracy and Attention to Detail:** Understanding the necessity and value of accuracy, ability to complete tasks with high level of precision. + **Collaborating** : Knowledge of collaborative techniques in productive collaborative processes. + **Effective Communication:** Understanding the effective communication concepts, tools, and technique; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors **.** + **Flexibility and Adaptability:** Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change. + **Managing Multiple Priorities:** Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgement as to prioritizing and time allocation. + **Problem Solving:** Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situation. **What You Will Get:** + Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. + Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays. + All qualified individuals - Including minorities, females, veterans, and individuals with disabilities - are encouraged to apply. **About Caterpillar -** Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. **Summary Pay Range:** $28.15 - $50.44 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. **Benefits:** Annual incentive bonus plan* Medical, dental, and vision coverage Paid time off plan (Vacation, Holiday, Volunteer, Etc.) 401k savings plan Health savings account (HSA) Flexible spending accounts (FSAs) Disability benefits Life Insurance Parental leave Healthy Lifestyle Programs Employee Assistance Programs Voluntary Benefits and Employee Discounts Tuition Reimbursement Career Development _*Subject to annual eligibility and incentive plan guidelines_ . **Posting Dates:** January 30, 2025 - February 11, 2025 Any offer of employment is conditioned upon the successful completion of a drug screen. EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply. Not ready to apply? Join our Talent Community (http://flows.beamery.com/caterpillarinc/talcom) .