Kimley-Horn, one of FORTUNE Magazine’s “100 Best Companies to Work For,” is looking for a part-time Administrative Assistant to join our team in Twin Cities South office! This part-time office based role provides proactive, detail-oriented, administrative, project production, and receptionist support to an office of project managers, engineers, and other staff.
This opportunity is located at 14800 Galaxie Avenue, Suite 200, Apple Valley, MN 55124 and will support the office for ~32 hours/week.
Responsibilities Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documentsAssist with producing plans, project manuals, and reports This can consist of copying, printing, binding, filing, and scanning documentsCompile meeting agendas, minutes, and other miscellaneous documentsProactively manage Outlook calendars (meetings/call scheduling)Book travel arrangements and manage expense reportsSupport the office’s monthly invoicing activitiesPartner with other administrative staff firm leadersManage reception activities, including answer/direct phone calls, send/receive packages, and greeting visitors Order supplies as needed for office and teamsMaintain and upkeep production rooms, supply rooms, and common areasAssist with event planning and coordinationRun occasional work-related errands Qualifications 3+ years in a corporate/professional environment in an Administrative roleStrong verbal and written communication skills (grammar/proofreading)Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and OutlookProfessional, organized, client-oriented, and deadline drivenAble to anticipate needs and manage multiple competing prioritiesPositive team player with commitment to qualitySelf-starter who can thrive in an environment where leaders often travel off site serving clientsContract management and billing experience preferredGraphics and PowerPoint skills preferredProven ability to maintain confidentiality.Hourly Range - $26-28/hour
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
Key Benefits at Kimley-Horn
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.Professional Development: Tuition reimbursement and extensive internal training programs.Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources. Options Apply NowApplyShareShare this job with a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on social mediaApplications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.
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Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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