The Administrative Assistant is responsible for managing various administrative tasks and providing support to ensure the smooth operations of the office. The role involves overseeing office administrative functions, reviewing/editing various correspondences, coordinating/tracking action items with government entities, maintaining records and databases, assisting with administrative procedures, and perform other duties as assigned. **Responsibilities** + Oversee Office Administrative functions to include ordering, inventory, and distribution of office supplies. + Serve as the primary Activity Distribution Office (ADO) representative for mail and packages through the Government Official Mail Center. + Collaborate with the IT department to ensure the office's internet connectivity and computer systems are up to date. + Manage Project Manager’s calendar to include assisting in organizing inter-agency meetings, conferences, teleconferences, and video conferences. + Coordinate official visitor arrangements to include procuring base passes, if needed. + Review, edit and coordinate responses on various correspondences and appointment letters, ensuring accuracy, completeness, and adherence to guidelines. + Distribute and track action items with government entities. + Maintain office files and databases, including electronic data files. + Prepare scheduling paperwork for the random drug testing program. + Serve as the primary site POC for Costpoint timesheets, providing support to employees with their timesheets as needed and reviewing timesheets on a weekly basis. + Manage the order, inventory and issuing of company work uniforms. + Assists with the various Human Resource duties required at the project level. + Complete any other duties as assigned. **Qualifications** + Must be a US Citizen. + 3 - 5 years of office administrative experience. + Proficiency in MS Word, Excel, Outlook, and PowerPoint. + Strong written and verbal communication. + Excellent writing, editing, and proofreading skills. + Ability to work independently, take initiative, and solve problems effectively. + Possess the ability to prioritize tasks and manage multiple responsibilities. + Must have an active DoD Secret Security clearance or higher. **Desired Qualifications:** + Experience working in a government or military environment. + Familiarity with government correspondence and documentation procedures. + Knowledge of records management principles and practices. + Familiarity with payroll systems and experience with timesheet management. **Job ID** 2025-15548 **Work Type** On-Site **Pay Range** 38.79 **Health & Welfare** 4.93 **Benefits** SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination. **Company Description** **Work Where it Matters** Akima Logistics Services (ALS), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At ALS, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. **For our shareholders,** ALS provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. **For our government customers,** ALS delivers aviation logistics and supply chain services to the Department of Defense and federal civilian government. **As an ALS employee,** you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).