Join a Winning Team at HUB International 

When you join the team at HUB International, you become part of the 5th largest global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. Becoming a part of HUB means that you thrive in an entrepreneurial and fast paced team environment supported by over 20,000 professionals in 500+ offices across North America. You will be able to actively contribute to our track record of year over year growth fueled by innovative new products and services, mergers and acquisitions, and a great team of people. As part of our talent engine, you will exemplify our strong core values which drive our unique corporate culture. HUB’s entrepreneurial spirit is evident in our people, products and philanthropic initiatives and we are passionate about our talent! 

About the Position: 

The position reports to the Director of Accounting & Operations.  Key responsibilities include general office management, arranging internal and external events, providing administrative support to the accounting teams. 

Key Responsibilities 

Handling the bank and mail run each day 

Taking of meeting minutes 

General office management such as ordering supplies, working with vendors to ensure facilities are operating properly 

Organizing travel and accommodations for staff as required 

Arranging internal and external events 

Support the onboarding of new employees and offboarding of exiting staff 

Contribute to a cooperative team environment in which cross functions are assumed as necessary in order to meet department deadlines and goals 

Manage Reception desk/answer phones and direct calls. 

Manage all office administration tasks, including general office and business supply orders, equipment maintenance, maintenance of files and overseeing general office appearance and repair issues. 

Manage incoming and outgoing mail/correspondence on a daily basis. 

Support service staff with printing/preparing client deliverables. 

Support hiring managers with new hire onboarding and processing; train associates on phone and other office systems and programs; order business cards; prepare work space. 

Coordinate information technology in conference rooms; i.e. video conferencing systems. 

Manage conference room scheduling. 

Restock supplies, which may involve lifting boxes and reaching high shelves. 

Interface with external parties/vendors for work or events in our suite. 

Oversee the general cleanliness, good order, and professional appearance/impressions for the office. 

Ensure the common areas (kitchen, conference rooms, front area) are clean, working, and properly scheduled. 

Transaction management of off-site office files to retrieve/destroy as needed/required. 

Provide back-up assistance to office and company staff as needed 

Other duties as assigned 

Requirements 

High School Diploma or equivalent 

Must have excellent written and verbal communication skills 

Basic Word and Excel Skills required 

Self-motivated and proactive 

Demonstrated ability to take initiative and achieve results in a fast-paced and changing environment 

Must have some flexibility of work hours and have ability to potentially put in extra hours during peak times. 

JOIN OUR TEAM

Do you believe in the power of innovation, collaboration, and transformation?  Do you thrive in a supportive and client focused work environment?  Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization?  When you join HUB International, you will be part of a community of learners and doers focused on our Core Values: entrepreneurship, teamwork, integrity, accountability, and service.

Department Accounting & Finance

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: High school or equivalent

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .

EEOAA Policy

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 or USRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.