Overview Take the next step in your career with Colliers Engineering & Design as an Administrative Assistant! Join us and play a pivotal role in shaping the future of our Events Team in our Holmdel, NJ office. Are you an organized, proactive, and detail-oriented individual with a passion for providing exceptional support? From managing day-to-day tasks to coordinating schedules and ensuring smooth communication across teams, you’ll have a direct impact on our team's success. If you thrive in a fast-paced environment, enjoy multitasking, and love to make things run efficiently, this is the perfect opportunity for you! This is more than just an administrative role – it’s your chance to be part of a collaborative, growth-focused team. We offer a positive, engaging work environment where your contributions are valued and your career development is supported. Apply today and take the next step in your career with Colliers Engineering & Design. Responsibilities + The essential functions and duties listed below are representative of the common administrative tasks performed. This list is not all-inclusive of tasks performed and may vary based on the needs of the Supervisor. + Perform scanning and filing duties. + Assist Event Run of Show for all Corporate Events. + Processing and tracking of Regional Office Social Events. + Tracking of receipts and assistance with monthly Event Concur Expense Reports. + Compile monthly corporate and individual membership expirations and provide information to Event Team Business Partners. + Follow and gather automatic payments for subscriptions. + Preparation for internal corporate events and client receptions (name badges, tent cards, checklists, etc.). + Meeting Minutes. + Assistance with breakfast and lunch orders various meetings. + Dinner reservations. + Assist in preparing mail and outside packages for delivery. This may include shipping of conference materials to ensure timely delivery. + Prepare, proof-red, finalize, and assist with agendas, memos, email correspondence with vendors and internal clients. + Assist with BST, Concur, and Unanet tasks (timesheets, expenses, event set up as assigned. + Assist with submitting and receiving deliverables via various processes and procedures. + Complete additional tasks as needed. Qualifications + Associates/Vocational or related training education. + 1-3 years of related office experience. + Excellent written and verbal communication skills. + Strong organizational skills with the ability to prioritize and multi-task. + Proficient in Microsoft Office Suite/O365 applications. + Ability to problem-solve. + Resourceful and proactive. + Display professionalism in handling sensitive and confidential information. + Ability to identify, analyze, communicate, and implement process improvements. + Ability to support remote management and staff. + Ability to read, write, and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions. + Ability to multi-task in a fast-paced environment. What We Offer At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities. This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week. We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities. Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success! Colliers Engineering & Design is an equal opportunity employer (M/F/D/V). We are committed to ensuring that diversity and inclusion continues to be a strategic area of focus, not only as the right thing to do, but as one of the ways we will continue to lead our industry into the future. As part of this responsibility, we are on a progressive journey to foster an environment in which everyone at Colliers Engineering & Design feels respected and comfortable doing their best work while being their authentic selves regardless of background or any other basis protected by applicable federal, state or local law.