Administrative Assistant Job Details Job Location Mendota Heights - Mendota Heights, MN Position Type Full Time Job Posting Date(s) Start Date 02/13/2025 Description We are seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to join our team. This role serves as the first point of contact for visitors, clients, and staff while providing vital administrative support to ensure efficient office operations. Key Responsibilities: + Front Desk: Greet and assist visitors, manage check-ins, and maintain a professional reception area. + Communication: Respond to general inquiries + Administrative Support: Provide comprehensive administrative, assist with scheduling appointments, coordinating meetings, reconcile expense reports, managing conference room calendars, catering ordering for external meetings; manage conference room set up/clean-up & supplies + Office Coordination: Maintain office & kitchen supplies; coordinate service requests and ensure office equipment is operational. General housekeeping of main entrance area & break room. Assist with making coffee throughout the morning and restocking beverages; load/unload dishwasher. + Mail and Package Handling: Sort and distribute incoming mail and packages, as well as prepare outgoing correspondence. (USPS, UPS, FEDEX) + Event Assistance: Support internal events and meetings by preparing materials and coordinating logistics. + Special Projects: Provide support for special administrative projects and tasks as needed. Qualifications + 3+ years of experience in a receptionist, administrative, or customer service role + Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) + Professional demeanor and positive attitude + Detail oriented + Strong verbal and written communication skills + Excellent organizational and multitasking abilities + High attention to detail and problem-solving skills + Ability to handle sensitive information with discretion + Ability to routinely lift, carry and move materials weighing up to 40 pounds The starting salary range for this role is $70,000-$80,000 annual base salary. This range is a good faith estimate; we may pay more or less than the posted range, and this range may be modified in the future. Actual compensation packages take into account a wide range of factors that are unique to each candidate, including but not limited to geographic location; skill sets; relevant education and certifications; depth of experience; performance; and other business and organizational needs. The total compensation package for this position may also include the opportunity to participate in employee benefits including our medical/dental/vision insurance and 401(k) retirement plans, subject to applicable plan terms, and/or eligibility for other compensation.