With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

\n \n Job DescriptionCome work at Associa! We are an industry leader in community association management and we are looking for a talented Administrative Assistant to join our team. If you're serious about your next move, Associa is an excellent place to grow your career.\n\nAn Administrative Assistant supports and assists general office activities and projects
with administrative tasks. Provides customer service support. Under moderate supervision, work will involve contact with homeowners and board members\n\nDuties include but are not limited to:\n\nUpdate and file association documents for Community Managers, including insurance coverage information, Certificates of Insurance (COI), and W9.\nUpdate homeowner and association information in C3 and shared files.\nProcess and assist with distribution of incoming and outgoing mail for the office and Associations.\nProcess print jobs, scanning and faxing as general office support when needed\nOrganizes and prepares correspondence and association business. \nReceives and responds to incoming calls from homeowners, Board members and vendors.\nPrepares and assists community managers with monthly board packages and in
house mailings.\nRelieves concierge/reception on an as needed basis.\nOther duties as assigned. \n\n Requirements\nKnowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level. \nProfessional customer service skills. \nKnowledge of typical business correspondence (grammar, structure, punctuation, spelling,
etc.) at a proficient level.\nPartner with community managers, vendors, peers, clients.\nAbility to interpret verbal and/or written instructions at a proficient level.\nAbility to self-motivate, be proactive, detail oriented and successfully function as part of a
team.\nAbility to keep workspaces organized and maintained. Alerts Office Manager of low supplies
and assists in supply stocking and distribution.\nAbility to maintain confidentiality and discretion in the performance of all duties and
responsibilities.\nKnowledge of company policies, procedures, and forms.\nMust be able to work effectively with others in person and in group setting\nMust be able to prioritize, manage time, and meet deadlines.\nMust be able to interpret verbal and/or written instructions at a proficient level.\n
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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.