Description Administrative Assistant A business management firm is seeking an Administrative Assistant to provide direct support to one of the managing partners. This contract to hire, on-site position that offers a salary of up to $65,000 annually. The role involves traditional administrative duties and requires daily in-office attendance. Candidates must be prepared to manage tasks effectively in a fast-paced environment while working with a challenging executive. Expanded List of Secretarial Tasks: Here are additional tasks that align with typical secretarial and administrative responsibilities: Calendar and Schedule Management + Organize and maintain the managing partner's daily schedule, including meetings, appointments, and deadlines. + Send reminders and ensure schedule conflicts are addressed promptly. Travel Coordination + Arrange and manage travel plans and itineraries, such as booking flights, accommodations, and car services. + Prepare travel expense reports and ensure timely reimbursement. Correspondence and Communication + Draft emails, memos, and letters on behalf of the managing partner. + Screen and prioritize incoming calls, emails, and correspondence. + Maintain professional relationships with internal and external stakeholders. Meeting Support + Prepare agendas for meetings and assemble reference materials or documents. + Attend meetings to take minutes and distribute action items to appropriate parties. + Coordinate logistics for internal and external meetings. Data Entry and Record Keeping + Maintain accurate and organized records, including client files, contracts, and correspondence. + Update internal tracking systems with client and project details as needed. Office Management + Ensure office supplies and equipment are stocked and functioning. + Liaise with vendors or service providers to address office needs. Special Projects + Support the managing partner with research and data compilation for presentations, reports, or strategic initiatives. + Conduct follow-ups on open projects or assignments. Confidentiality and Discretion + Manage sensitive and confidential information with the utmost integrity. + Handle high-pressure situations tactfully when dealing with a demanding executive. By expanding on these responsibilities, the role is positioned to support all facets of the managing partner's workflow, ensuring efficiency and organization in their daily operations. Requirements • Proficiency in Document Management, with a keen ability to organize, store, and retrieve documents as required • Demonstrated experience in handling Digital Files, ensuring data is kept secure and accessible • Skill in Document Scanning, converting physical documents into digital format accurately and efficiently • Solid understanding of Business Management concepts, able to contribute to operational efficiency and strategic planning • Experience in Legal Services, able to assist with legal documentation and compliance issues TalentMatch® ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .