Description Robert Half is seeking a detail-oriented and organized administrative assistant in the construction industry to join our client's team. This is a contract to permanent opportunity for an administrative assistant who will play a key role in ensuring the smooth operation of administrative processes and providing support to the team. This position involves working with construction-related documentation, tracking data, and assisting in day-to-day office operations to support the success of ongoing projects. Key Responsibilities Contract Review and Management: Assist in reviewing, organizing, and ensuring accuracy in construction contracts and associated documents. Coordinate with project managers and legal teams to confirm contract compliance. Phone and Communication Management: Answer and screen phone calls professionally, directing them to the appropriate team members. Handle inquiries from clients, vendors, and subcontractors with a customer-focused approach. Document Scanning, Filing, and Organization: Digitally and physically scan, organize, and file documents efficiently for easy access. Maintain document version control, ensuring the latest copies are always available. Data Tracking in Excel: Use Microsoft Excel to track, update, and manage project-related data. Prepare, maintain, and share detailed reports and spreadsheets as needed. Utilizing Microsoft Office Tools: Create and edit documentation in Microsoft Word as required, ensuring adherence to company standards. Scheduling and Calendar Management: Coordinate and schedule appointments, meetings, and project timelines across internal and external teams. Maintain and update shared calendars for project management and team coordination. For immediate consideration contact Brenda Rodriguez (865)-370-2206 Requirements To excel in this role, candidates must meet the following criteria: Proven Experience: At least 1 year of administrative assisting experience. Experience in the construction industry is strongly preferred. Attention to Detail: High level of accuracy in all tasks, including document creation, data entry, and scheduling. Strong Organizational Skills: Ability to manage multiple tasks, maintain orderly records, and meet deadlines. Customer Service Excellence: Exceptional communication skills with professionalism and a friendly demeanor when interacting with clients and answering phones. Ability to Work Independently: Proactive and self-motivated, with minimal oversight. Proficiency in Microsoft Office: Demonstrated experience using Word, Excel, and Outlook to perform administrative functions efficiently. Confidentiality: Commitment to upholding privacy and discretion in all work-related matters. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .