Description We are offering a permanent employment opportunity for an Administrative Assistant in the construction industry, located in Columbia, South Carolina. As an Administrative Assistant, you will be tasked with managing various aspects of construction contracts throughout the project lifecycle. This will include ensuring compliance with legal agreements, overseeing contract documentation, processing payments, and effectively resolving disputes. Key Responsibilities + Answer phone calls, manage correspondence, and maintain calendars. + Schedule meetings, organize logistics, and prepare materials for project teams. + Act as the first point of contact for clients, vendors, and subcontractors. + Organize and maintain comprehensive project files, including permits, contracts, blueprints, RFIs (Requests for Information), and change orders. + Prepare and distribute project reports, tracking schedules, budgets, and progress updates. + Ensure proper archiving and retrieval of documents in compliance with company standards. + Monitor project schedules, ensuring deadlines and deliverables are met. + Assist with procurement, tracking purchase orders, and processing vendor invoices. + Coordinate team and subcontractor schedules for on-site meetings and inspections. + Process project-related invoices, expense reports, and payment applications. + Assist in monitoring budgets and flag discrepancies for timely resolution. + Maintain all compliance records, including insurance certificates, permits, and regulatory documentation. + Support safety initiatives by preparing logs and distributing safety-related materials. Requirements + Education: High school diploma or equivalent (Associate’s degree or certification in construction administration or a related field preferred). + Experience: Minimum of 2–3 years of experience in administrative roles, preferably in the construction or related industries. + Technical Skills: + Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) + Experience with construction management software (e.g., Procore, Bluebeam, or similar platforms) is a plus. + Communication Skills: Strong verbal and written communication skills. + Organizational Skills: Demonstrated ability to prioritize tasks, meet deadlines, and handle multiple projects simultaneously. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .