Reports To: Production Manager

Job Summary:

The Production Administrative Assistant is a highly motivated individual with a positive attitude and a willingness to work in a fast-paced team-based environment. This position is an integral role and is responsible for providing the management team with exceptional support.

Key Responsibilities: Welcoming guests, staff and management into the dealership with a friendly and professional demeanor. Checking the mail and distributing them to the appropriate departments/personnel Prepare vehicle safety documents according to Service Ontario requirements. Maintain a tidy and organized reception area and customer waiting area. Administrative duties as assigned such as monitoring inventory and ordering office supplies; filing, copying and scanning documents; receiving, sorting, and distributing mail and courier packages. Complete all purchase orders for sold units and make sure all invoices are up to date. Completing reports etc. as requested by management. Perform other duties as required/requested by management.

Qualifications:

The Administrative assistant acts as the face of our Production Department to our guests and colleagues and must have a natural ability to engage positively with people in person and on the telephone, always leaving a welcoming and professional first impression of the company. Strong communication skills and data entry skills are required. Demonstrate commitment to exceptional customer service with a willingness to go the extra mile to ensure guest satisfaction. Willingness to learn other roles and responsibilities and backfill other positions when needed. Flexible to work various shifts and overtime as and when needed. Attention to detail, strong organization skills, and the ability to multi-task will ensure you succeed in this role. Previous Reception and/or Customer Service experience an asset. Background Check: Clean criminal background check. Work Authorization: Legally authorized to work in Canada. Location: Must be able to commute to Mississauga, Ontario. Compensation and Benefits: Competitive hourly wage. Overtime opportunities. Opportunities for advancement within the Production department.