Office Administrative Assistant

Position Summary:

Provides full administrative assistance including preparing documents and presentation material, screening and responding to incoming correspondence, inquiries and phone calls, drafting letters and official information releases, arranging and attending meetings, taking and distributing minutes.

Performance Expectations:

·        Manage incoming and outgoing mail. 

·        Update phone directory for location.

·        Greet visitors and direct them to appropriate party.

·        Order office supplies and coordinate cleaning company. 

·        Schedule meetings and conferences and provide e-mail & voice mail.

·        Prepares correspondence, presentations, reports, minutes and related material.

·        Assist with large training meetings that are onsite in West Chicago.

·        Assist with scheduling hotel rooms. 

·        Assist with Customer and Management visits to West Chicago.

·        Prepare announcements for anniversaries and birthdays.

·        Assist with new hire and termination Cobra notifications.

·        Updated employee bulletin boards.

·        Assist with health and safety walks.

·        Assist with new hire packets and presentation.

·        Update the Omnilert emergency system.

·        Assist with employee service awards.

·        Assist with Vending machine management.

·        Perform other duties/tasks as assigned.

Minimum Requirements

·        2 years of experience in administrative capacity

·        High school diploma or equivalent experience

Desired Characteristics

·        Strong organization, planning, multi-tasking, and time management skills with the ability to make decisions and prioritize work with minimal supervision.

·        Excellent written and verbal communication skills.

·        Ability to work effectively with all employees.

·        Word, Excel, PowerPoint, and Outlook

·        Ability to work in a fast paced environment (quick to learn and adapt) with challenging and changing deadlines.

Why Linamar / Skyjack

·        Opportunities to grow your career.

·        Community based outreach supporting both local and global initiatives and charities.

·        Social committees and sports teams.

·        Discounts for local vendors and events, including auto supplier discounts.

About Skyjack:

Skyjack supplies construction rental companies globally with quality engineered, simple, and reliable access and telehandler equipment. Initially started as a scissor lift manufacturer in 1985, and has grown to become a world leader in the general Mobile Elevating Work Platform (MEWP) industry.

As a dominant player in a consistently evolving industry, Skyjack employees thrive on absorbing new information and have a thirst for continuous improvement in their professional selves. In 2002 Skyjack became a part of the Linamar Corporation and has since been able to leverage strategic partnerships and use the guidance of their parent company to rapidly change the face of the access industry.

Every aspect of the company is deeply rooted in Skyjacks safety initiatives as this can be an extremely challenging industry. Skyjack prides itself on being simply reliable and easy to do business with. This mission extends to the relationships with customers, suppliers, and employees.