**Overview** Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. We’re hiring an Administrative Assistant in Fayetteville, AR. This position supports all campaign activities, event budgets and logistics for all fundraising activities for the Northwest Arkansas (NWA) area, to include Heart Ball, NWA Sweethearts, Heart Walk, Go Red for Women, CycleNation, and other supporting events, including all Northwest Arkansas office activities. This is an office-based position that offers a hybrid schedule. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. \#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs. **Responsibilities** + Supports the Executive Director and the Board of Directors to organize, coordinate, and track activities to achieve Gold Standard Board. Work in parallel with office leadership (event leads & Executive Director. + Proactively provides logistical and administrative support for the market Board of Directors and board meetings. + Manages customer, volunteer, event and campaign information within databases and systems (E1, Dynamics, Greater Giving, Luminate, Event Gives, etc.) accurately, timely and in full compliance with established business standards and data guidelines. + Serves as Accounting Liaison which includes following all cash handling practices. Will also include mail opening, making deposits, processing credit card donations and overall campaign finance for the office/market. + Leads financial support for the market to include invoicing, collections, and contract uploads. In addition, monitors and tracks direct and indirect expenses for the fiscal year and end of year across events. + Assists in the overall timeline management, planning, implementation, and evaluation of night of event logistics. + Maintains calendars, schedules meetings and makes logistical arrangements necessary for internal and external meetings. + Works with event leads to achieve their overall look and feel of the events, helps with all design elements of the event; this includes the creation of print and digital marketing collateral – signage, invitations, etc. + Leads volunteer recruitment and management as they relate to event logistics and on-site volunteer management and determine the amount of volunteer support needed for each event. + Proactively provides administrative support to assigned staff; events; initiatives and/or overall office/market support. + Invests time and energy into learning the required skills of the position and keeping up to date on changes in the systems and the organization. Strive to become an expert in subject matter areas, quickly adopt best practices and help others in the organization as needed. + Other support duties as assigned. **Qualifications** + High school diploma or equivalent. + Up to 2 years of relevant experience. + Ability to travel locally on occasion, and work evenings and weekends when necessary for events. + Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving + Must have at least basic knowledge and skill/proficiency with Microsoft Office Here are some of the preferred experiences and skills we are seeking: + Ability to make decisions quickly and independently with little supervision. + Strong organization skills and detail oriented. + Skilled in effective oral and written communications including conversing by telephone, business writing with clear and concise narrative reports, evaluations and other narrative pieces. **Compensation & Benefits** The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details. + **Compensation** – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed. + **Performance and Recognition** – You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position. + **Benefits** – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation. + **Professional Development –** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule. + **Work-Life Harmonization –** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year. + **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization. The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are. **At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.** **This position not a match with your skills?** Click here to see other opportunities. In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment. EOE/Protected Veterans/Persons with Disabilities \#LI-Hybrid **Join our Talent Community!** Join our Talent Community to receive updates on new opportunities and future events. **Posted Date** _24 hours ago_ _(2/21/2025 4:55 PM)_ **_Requisition ID_** _2025-15371_ **_Job Category_** _Administrative Support_ **_Position Type_** _Full Time_