Description Summary: We are seeking an Administrative Assistant to support the executives of a dynamic and fast-paced medical facility. The ideal candidate will possess exceptional organizational and communication skills to ensure seamless operations, effectively manage schedules, and foster a professional environment. This role requires discretion, the ability to prioritize, and a strong sense of initiative. Key Responsibilities: Executive Support: + Provide high-level administrative assistance to C-Suite executives, including scheduling meetings, coordinating travel, and managing correspondence + Prepare documents, presentations, and reports to support executive decision-making. + Maintain and organize sensitive and confidential information with discretion. Calendar and Communication Management: + Manage complex executive calendars, scheduling internal and external meetings with precision. + Act as the primary point of contact between executives, internal teams, and external stakeholders. + Monitor and prioritize incoming communications, ensuring timely responses. Meeting Coordination: + Plan and execute meetings, including preparing agendas, distributing materials, and recording minutes when required. + Coordinate off-site events, retreats, or board gatherings as needed. Travel Arrangements: + Coordinate all aspects of executive travel, including booking flights, accommodations, and transportation. + Prepare travel itineraries and ensure all necessary documents are ready for trips. Office and Operations Management: + Oversee and manage executive office operations, including maintaining supplies, technology coordination, and expense tracking. + Support the creation and maintenance of organizational systems to increase efficiency. Special Projects: + Assist in executing ad hoc projects, including research, data analysis, and process improvement initiatives. + Help ensure organization-wide compliance with administrative policies and procedures. Requirements Preferred Qualifications: + Proven experience as an administrative assistant, especially in a healthcare or medical setting + Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software programs. + Strong ability to multitask and prioritize under tight deadlines. + Excellent verbal and written communication skills, with a keen attention to detail. + Ability to maintain a high level of professionalism and confidentiality while dealing with executive matters. + Familiarity with healthcare regulations and medical terminology is a plus. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .