Description and Requirements This position provides administrative and secretarial support. This position handles complex and confidential information daily in a secure, dependable and credible manner. A successful incumbent must be accurate, organized, detail oriented, customer service centric, flexible and creative by providing routine and ad hoc support to facilitate all administrative services as directed by, while working independently to maneuver multiple tasks with a proactive fast-paced approach to changing priorities. Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the departmentSorts and distributes mail. Opens mail for the vice president. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for informationProvides support for and managing administrative tasks including but not limited to: Outlook, email messages, phone calls, Calendar invites, travel arrangements, expense reports, and the preparation of documents and presentationsResponsible for managing Healthfirst timekeeping, technical and facilities request, and applicant tracking systems as requiredPerforms clerical support including but not limited to: processing employee attendance records, distribution of mail/legal correspondence, document retention, coordinating equipment needs and departmental supplies, and copying, faxing and scanning as required.Prepares meeting invites, meeting agendas, and meeting minutes as requiredPeriodically traveling as neededPerforms all other duties as assigned by management

Minimum Qualifications:

HS Diploma or GEDMinimum of 2 years of experience supporting at least a Director level in a corporate environmentProven knowledge of Microsoft Office items including Outlook, Power Point, Excel and WordExperience interacting with various organizational levels from a customer centric approach and effectively representing Senior Leadership.Experience in managing multiple calendars

 

Preferred Qualifications:

Bachelor's degree from an accredited institutionWorking knowledge of the healthcare industry.Experience with Workday and Service NowExperience working within Microsoft Excel spreadsheets which includes utilizing vLookups, updating/creating pivot tables.Experience with budget reports and/or variance reports.

Hiring Range*:

Greater New York City Area (NY, NJ, CT residents): $57,408 - $76,960

All Other Locations (within approved locations): $49,795 - $72,800

As a candidate for this position, your salary and related elements of compensation will be contingent upon your work experience, education, licenses and certifications, and any other factors Healthfirst deems pertinent to the hiring decision.

In addition to your salary, Healthfirst offers employees a full range of benefits such as, medical, dental and vision coverage, incentive and recognition programs, life insurance, and 401k contributions (all benefits are subject to eligibility requirements). Healthfirst believes in providing a competitive compensation and benefits package wherever its employees work and live.

*The hiring range is defined as the lowest and highest salaries that Healthfirst in “good faith” would pay to a new hire, or for a job promotion, or transfer into this role.