Job Title: Administrative Assistant Location: Summit, NJ Hours/Schedule: Monday - Friday, Business hours Type: Contract Overview Leading pharmaceutical company looking for an experienced Administrative Assistant. Ideal candidates should have at least a High School Diploma and 8 years of administrative or comparable experience. Responsibilities + Coordinate logistics for monthly, quarterly Workshops/Meetings + Manages catering requests, reserve conference rooms via Outlook, enter visitor registrations, check internal/external availability for meetings when needed. + Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses, submit Expense Report via Concur + Work closely with the company's EHS Conference teams, IT, Sodexo Catering, and External Event Coordinators + As needed, creates Contract/PO requisitions and manages the lifecycle of the Contract & purchase/service orders leveraging company's ERP Systems (Icertis, Ariba, & SAP) + Oversee and manage Dept's multiple Mailgroups and communicate changes accordingly + Assist with ordering office supplies, ensure office supply drawer is organized and stocked + Calendar management, ensuring timely scheduling of meetings, prioritizing them effectively, and making sure they occur within appropriate timelines. + Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g. emergencies, etc.) absences + Advanced experience with MS Teams, SharePoint, and other company systems (Concur, Workday, Ariba, SAP) including MS Office. + Performs additional general office duties as assigned. + Work with minimal supervision, have strong initiative and follow up with focus on details + Prioritize activities and takes prompt action based on an understanding of departmental objectives and business needs + Demonstrate strong interpersonal skills and diplomacy in all levels of management Requirements + High School degree required, some college preferred or equivalent experience + 8 years administrative or comparable experience; prior Project Coordinator experience preferred + Must have excellent organizational skills, thorough knowledge of computer programs (MS Office Word, PowerPoint, Excel) + SharePoint experience and knowledge + Knowledge of systems and processes, including Concur, Icertis, SAP, Ariba. + Successful candidate must be able to learn new tools and systems in an ever-evolving environment Benefits System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan. Ref: #568-Clinical System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.