The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels.

Key Responsibilities and DutiesMaintains office inventory, facilitates supply orders and completes other general office duties.\nSupports employees with various tasks related to onboarding, appointment setting and travel arrangements.\nProvides meeting assistance through scheduling, presentation preparation and diligent note taking.\nHandles various office tasks related to communication and organization.\nUpholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments.Educational RequirementsHigh School PreferredWork ExperienceNo Experience RequiredPhysical RequirementsPhysical Requirements: Sedentary Work
Career Level
2IC

TIAA seeks an Administrative Assistant professional to join our team in our Lexington, KY office supporting professionals within the business area of Wealth Management operational day-to-day duties. All tasks, responsibilities and assignments must be completed with the highest level of quality following regulatory procedures (FINRA).

Although limited experience is required, candidates will be working closely with both internal and external clients, so teamwork is a must. The ideal candidate possesses a curiosity to learn the business and be comfortable providing administration support to internal partners.

Preferred experience

2+ years of administrative support experience strongly preferred

Experience in booking travel

Able to multi-task and produce in a fast paced, team oriented environment

Excellent interpersonal, written and verbal skills

Ability to effectively interact and respond to employee, leaders, and clients with the highest degree of discretion and tact

Excellent technology application skills (Microsoft PowerPoint, Word, Excel, Outlook)

Detail oriented

Strong ownership mentality

#LI-AB1

Related Skills

Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise

Anticipated Posting End Date:

2025-03-14

Base Pay Range: $22.13/hr. - $40.63/hr.

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.  In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans). 

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Company Overview

Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today weʼre a market-leading retirement company fueled by world-class asset management. But weʼre not just another legacy financial services firm. Weʼre fighting harder than ever before for our clients and the many Americans who need us.

Benefits and Total Rewards

The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our Benefits Summary.

Equal Opportunity

We are an Equal Opportunity/Affirmative Action Employer. We consider all qualified applicants for employment regardless of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other protected status.

Read more about the Equal Opportunity Law here.

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. 

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: 

Phone: (800) 842-2755

Email: accessibility.support@tiaa.org

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