Job Overview:  Administrative Assistant will provide comprehensive administrative support to the Legal, Risk and HSE departments. This role requires a high level of organization, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have excellent multitasking abilities, strong attention to detail, and a proactive approach to supporting these key departments Key Responsibilities: + Document Management: Prepare, format, and manage documents, including contracts, compliance reports, and safety related documents. + Meeting Coordination: Schedule and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. + Communication: Serve as a point of contact for internal and external stakeholders, handling inquiries and some correspondence. + Data Entry and Reporting: Maintain accurate records and databases, generate reports, and ensure data integrity. + Travel Arrangements: Arrange travel and accommodations for department staff as needed. + Office Support: Perform general office duties such as filing, scanning, and ordering supplies. + Invoicing and Expenses: Review and process expenses and incoming invoices promptly, ensure accurate coding and approval for payment, and submit check requests while following up to ensure timely payments. + Training Coordination: Assist in supporting training sessions and maintaining training records for HSE compliance. + Compliance Support: Help ensure adherence to legal, risk and HSE regulations by assisting with audits and inspections. + Fleet Support: Process and issue new vehicle titles or title transfers, along with vehicle registrations. Monitor the expiration of vehicle registrations and renew as needed. Qualifications: + Education: High school diploma or equivalent; Associate’s degree preferred. + Experience: 2-5 years of administrative experience, preferably in the oil and gas industry. + Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint), excellent written and verbal communication skills, strong organizational abilities, and attention to detail with a high level of accuracy in work. + Attributes: Self-starter with the ability to handle confidential information, work independently, and manage multiple tasks simultaneously. Preferred Qualifications: + Experience with legal, risk and HSE documentation. + Familiarity with industry-specific software (e.g., SAP, Visio). Core Competencies: + Attention to Detail: Ensures accuracy in documentation and data entry. + Communication: Effectively communicates with team members and external parties. + Organizational Skills: Manages time and resources efficiently. + Problem-Solving: Identifies issues and implements solutions proactively.   Strike is an equal opportunity employer.  Powered by JazzHR