Job Title: Administrative Assistant
Job Description

We are seeking a dedicated Administrative Assistant to join our team. The ideal candidate will be responsible for evaluating inventory, product flow, and developing process improvements. You will manage daily and period-end reconciliations, coordinate scheduling and release of work orders, and assist in production planning. Additionally, you will handle administrative tasks such as answering calls, greeting visitors, maintaining office supplies, and performing general office duties.

ResponsibilitiesEvaluate existing inventory and product flow, and develop process improvements.Implement performance measurements for information and product flow.Manage daily and period-end reconciliation in System 21.Coordinate and direct scheduling and release of work orders.Supervise daily production recording activities for timely order fulfillment.Enter completed work orders in System 21.Assist Plant Managers with production planning based on sales orders and delivery dates.Investigate and reconcile inventory inaccuracies such as cost variances or physical discrepancies.Manage purchase orders and ensure timely invoice payments.Track and report monthly budgets for multiple departments.Answer incoming calls, direct them appropriately, and greet visitors warmly.Distribute safety equipment and coordinate completion of employment applications.Perform general administrative tasks including filing, faxing, maintaining inventory of printer cartridges, coordinating office machine maintenance, preparing presentations, and running errands.Essential SkillsProficiency in data entry.Experience with purchase orders and work orders.Knowledge of reconciliation of inventory.Strong administrative assistance and support skills.Customer service orientation.Proficiency in Microsoft Office, including Outlook and Excel.Excellent clerical and filing skills.Strong computer skills, including email and logistics management.Experience with ERP systems and process improvement tools.Strong project management, interpersonal, and analytical skills.Excellent knowledge of computer business systems and their applications.Additional Skills & QualificationsExperience in AP/AR, shipping/receiving, or payroll.Strong office support skills.Work Environment

The position is based in a plant office, located in a well-lighted area. The work environment is subject to distractions from office machines, other employees, outside callers, and visitors. The role requires occasional trips into the production area. The standard work hours are Monday to Friday, from 7:30 AM to 4:30 PM.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Visalia,CA.

Application Deadline

This position is anticipated to close on Mar 13, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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