Agency Profile: Spectrum Health & Human Services respectfully partners with adults, children, and families as they recover from behavioral, emotional, mental health and/or substance related disorders by offering individualized and meaningful opportunities of hope, empowerment and support to achieve self-defined improvements in their quality of life. Full-time: 227 Thorn Avenue, Orchard Park, NY SUMMARY OF POSITION FUNCTION: Performs clerical tasks and provides clerical support to our administrative offices. MAJOR DUTIES AND RESPONSIBILITIES: + Knowledge and demonstration of agency core values in day-to-day activities + Ensure the criteria for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment + Consistently maintain a neat, organized work environment + Processes all incoming and outgoing mail, picks up and takes mail to the post office daily. + Prepares all interoffice mail for distribution and coordinates delivery with agency courier. + Prepares business letters, memorandums, as well as any other tasks requested by Executive Leadership, HR, Finance, Billing Department, supervisors, etc. + Prepares routine correspondence for signature. + Answers telephone and directs calls to appropriate person, greets all administrative visitors + Ordering and tracking of office supply inventory and equipment, includes placing specialized orders for catering, agency merchandise, etc. + General office upkeeping; including stocking and maintaining a clean breakroom. + Operates office machines and instructs others in the operation of same. + Uploading documents and data entry into SharePoint. + Manages faxes via Updox and distributes documents to the correct department. + Uses electronic health record to locate client information + Other Duties as assigned SKILLS/COMPETENCIES: + Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines. + Exceptional interpersonal skills and communication skills both verbal and written. + Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills. + Ability to handle multiple tasks. + Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc. EDUCATION REQUIREMENTS: + High School Diploma or equivalent, Associates Degree preferred EXPERIENCE: + 2 years of work experience in work related field preferable + Must possess a valid Driver’s License with an acceptable driving record COMPENSATION: $17/hr