University of Pittsburgh Physicians is hiring a full-time Administrative Assistant – Associate to support their Department of Pediatrics in Oakland! This position will support 2-3 Administrations in the Department of Pediatrics, assisting with calendar management, project support, data support/management, and attending meetings with Administrators to take minutes and following up on meeting deliverables. Additionally this position will include general AA tasks of ordering supplies and general support.

Hours for this position will be Monday through Friday, 8:00am to 4:30pm, with no evenings, weekends, or holidays! Previous healthcare administrative assistant experience is preferred but not required. Strong Microsoft, communication, and calendar management skills are required. 

Responsibilities:

Under direct supervision, provides general administrative support to a department or group of professionals. Orders office supplies and maintains office equipment. Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Maintains supervisor’s calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). Greets, screens, and directs visitors to appropriate staff member.