Administrative Assistant - Asst. Vice Chancellor Grants and Resource Development, IRE, and Executive Dean Brenham Campus
Blinn College
Posting Details
2. Plan and coordinate professional meetings and conferences – by organizing events and setting up travel arrangements.
3. Monitor inventory and purchasing – by checking budget categories and preparing purchase requisitions, expense forms, reports, and supplies
4. Develop spreadsheets of each semester for conference room reservations, scheduling and room utilization reports
5. Coordinate the calendars, as requested, of the Asst. Vice Chancellor and Executive Dean by entering events, checking availability, and sending calendar invites.
6. Ensure that printers, copiers, and other office equipment is “user ready” – by stocking and replenishing paper, print cartridges, etc. as needed.
7. Coordinate and maintain supplies for office, beverages, catering, and coffee for office.
8. Maintain and track office workflow – by establishing effective office procedures and processes.
9. Attend meetings, take minutes, and distribute for review
10. Establish and maintain strong working relationship with internal and external partners.
11. Effectively communicate and monitor incoming and outgoing emails.
12. Monitor office operating practices and procedures – by reviewing operating practices and procedures and determining whether improvements can be made in areas such as workflow, reporting procedures, or expenditures – and report findings to the Assistant Vice-Chancellor and Executive Dean.
13. Assist in coordinating and planning departmental events.
14. Performs other duties as assigned. Minimum Qualifications Minimum Qualifications 1. High school diploma or GED.
2. Three to five years of progressive administrative support experience in an office environment performing similar essential duties.
3.Proficient in Microsoft Office Suite. Minimum Competencies Minimum Competencies The ability to:
1. Effectively communicate with supervisors, peers, and subordinates – by telephone, in written format (letters/memos/emails), and in person and ability to keep information confidential.
2. Perform administrative activities as detailed in the principal accountabilities with a high degree of accuracy and attention to detail.
3. Interact with computers and essential software to create documents, spreadsheets, databases, PowerPoint presentations, etc. at a mastery level.
4. Observe, receive, process, and otherwise collect information from all relevant sources – and to disseminate in an organized and effective manner.
5. Establish and maintain effective and constructive interpersonal relationships with both internal and external stakeholders.
6. Organize, plan, and prioritize multiple work projects – by setting goals and timelines – with limited supervision and with a high degree of accuracy.
7. Think creatively – and thus develop, design, or create new applications, ideas, relationships, systems, or resources – thereby improving the efficiency and effectiveness of the Academic Affairs area.
8. Keep up-to-date on both essential and advanced technical skills – and to apply new knowledge to job tasks.
9. Meet all deadlines in an effective and efficient manner.
10. Ability to assist internal and external partners in a friendly manner.
11. Able to copy and file documents as necessary.
12. Knowledge of campus schedules, classrooms, labs, faculty and staff, strong organizational skills.
13. Strong written and verbal communication skills.
14. Friendly customer service Preferred Qualifications Preferred Qualifications 1. Associate or Bachelor’s degree.
2. Eight years of experience in an office environment performing similar essential duties.
3. Experience with MyBlinn, Banner, Insite, and Discover software. Preferred Competencies Preferred Competencies 1. Knowledge of purchase requisitions, Blinn College’s website, and ability to complete travel requests.
2. Microsoft certifications in related software areas. Working Conditions Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)? No If 'Yes', please explain Physical and Mental Requirements Physical and Mental Requirements: Light lifting, under 15 lbs., Light carrying, under 15 lbs., Walking, Standing, Sitting, Operating office equipment, Seeing, Identifying colors, Depth perception, Hearing (with aid), Hearing (without aid), Writing, Counting, Reading, Telling time Custom Text One Environmental Requirements Environmental Requirements: Travel by car (enter percentage of time in below field), Working closely with other, Working alone Custom Text Two 5% Supplemental Questions
VEVRRA Federal Contractor – Priority referral protected veterans requested.
Position Information Requisition Number 2024062P Position Title Administrative Assistant - Asst. Vice Chancellor Grants and Resource Development, IRE, and Executive Dean Brenham Campus Salary Range $33,280yr + experience DBM Rating B21 Job Type Full Time Job Category Professional/Staff Anticipated Start Date 11/15/2024 Campus Brenham Application Deadline Extended Open Deadline FLSA Non-Exempt Security Sensitive? Yes Work Hours M - F 8:00 am - 5:00 pm Position Summary Information Objective To provide a variety of efficient services to the Executive Dean -Brenham Campus and the Assistant Vice Chancellor Grants Development and IRE. Required Quals Summary High School Diploma. 3-5 years administrative support experience. Practical and working knowledge of Word, Excel, Outlook; excellent verbal and written communication skills; maintain confidentiality Special Notes To Applicants This is a 12 month, benefits eligible position. Blinn College pays 100% of health insurance for full time employees, 50% for dependents, and two times your annual salary in life insurance benefits. Optional coverage’s can begin on your first active duty date. If you would like to review insurance benefits in advance, you can access the New Employee Benefits Guide online, http://www.ers.state.tx.us/New-Employee/Insurance/. Leave time includes 96 hours vacation, 40 hours discretionary and 16 hours personal each year and 8 hours sick each month. Paid leave for college designated holiday’s, spring break, thanksgiving and Christmas break (approx. 25 days per year) Quick Link https://employment.blinn.edu/postings/12080 Position Details Principal Accountabilities Principal Accountabilities 1. Receive and screen incoming visitors and calls – by providing information and answering questions/requests from visitors, faculty, staff, and students – directing each to appropriate resources, as needed.2. Plan and coordinate professional meetings and conferences – by organizing events and setting up travel arrangements.
3. Monitor inventory and purchasing – by checking budget categories and preparing purchase requisitions, expense forms, reports, and supplies
4. Develop spreadsheets of each semester for conference room reservations, scheduling and room utilization reports
5. Coordinate the calendars, as requested, of the Asst. Vice Chancellor and Executive Dean by entering events, checking availability, and sending calendar invites.
6. Ensure that printers, copiers, and other office equipment is “user ready” – by stocking and replenishing paper, print cartridges, etc. as needed.
7. Coordinate and maintain supplies for office, beverages, catering, and coffee for office.
8. Maintain and track office workflow – by establishing effective office procedures and processes.
9. Attend meetings, take minutes, and distribute for review
10. Establish and maintain strong working relationship with internal and external partners.
11. Effectively communicate and monitor incoming and outgoing emails.
12. Monitor office operating practices and procedures – by reviewing operating practices and procedures and determining whether improvements can be made in areas such as workflow, reporting procedures, or expenditures – and report findings to the Assistant Vice-Chancellor and Executive Dean.
13. Assist in coordinating and planning departmental events.
14. Performs other duties as assigned. Minimum Qualifications Minimum Qualifications 1. High school diploma or GED.
2. Three to five years of progressive administrative support experience in an office environment performing similar essential duties.
3.Proficient in Microsoft Office Suite. Minimum Competencies Minimum Competencies The ability to:
1. Effectively communicate with supervisors, peers, and subordinates – by telephone, in written format (letters/memos/emails), and in person and ability to keep information confidential.
2. Perform administrative activities as detailed in the principal accountabilities with a high degree of accuracy and attention to detail.
3. Interact with computers and essential software to create documents, spreadsheets, databases, PowerPoint presentations, etc. at a mastery level.
4. Observe, receive, process, and otherwise collect information from all relevant sources – and to disseminate in an organized and effective manner.
5. Establish and maintain effective and constructive interpersonal relationships with both internal and external stakeholders.
6. Organize, plan, and prioritize multiple work projects – by setting goals and timelines – with limited supervision and with a high degree of accuracy.
7. Think creatively – and thus develop, design, or create new applications, ideas, relationships, systems, or resources – thereby improving the efficiency and effectiveness of the Academic Affairs area.
8. Keep up-to-date on both essential and advanced technical skills – and to apply new knowledge to job tasks.
9. Meet all deadlines in an effective and efficient manner.
10. Ability to assist internal and external partners in a friendly manner.
11. Able to copy and file documents as necessary.
12. Knowledge of campus schedules, classrooms, labs, faculty and staff, strong organizational skills.
13. Strong written and verbal communication skills.
14. Friendly customer service Preferred Qualifications Preferred Qualifications 1. Associate or Bachelor’s degree.
2. Eight years of experience in an office environment performing similar essential duties.
3. Experience with MyBlinn, Banner, Insite, and Discover software. Preferred Competencies Preferred Competencies 1. Knowledge of purchase requisitions, Blinn College’s website, and ability to complete travel requests.
2. Microsoft certifications in related software areas. Working Conditions Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)? No If 'Yes', please explain Physical and Mental Requirements Physical and Mental Requirements: Light lifting, under 15 lbs., Light carrying, under 15 lbs., Walking, Standing, Sitting, Operating office equipment, Seeing, Identifying colors, Depth perception, Hearing (with aid), Hearing (without aid), Writing, Counting, Reading, Telling time Custom Text One Environmental Requirements Environmental Requirements: Travel by car (enter percentage of time in below field), Working closely with other, Working alone Custom Text Two 5% Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a high school diploma or GED? Yes No * Please indicate your highest degree level. Associate Degree Bachelor Degree Master Degree Doctorate Degree Other Degree How many years of related work experience do you have? None 1 - 2 years 3 - 4 years 5 - 6 years 7 - 8 years More than 9 years * Please discuss your administrative assistant experience over the past five years.(Open Ended Question)
* Describe your experience with handling confidential information.(Open Ended Question)
* Please describe your computer skills, including your abilities with Microsoft Word, Excel, and Outlook.(Open Ended Question)
* Have the jobs you held in the past required little attention, moderate attention, or a great deal of attention to detail? Give me an example of a situation that illustrates this requirement.(Open Ended Question)
* How did you hear about this employment opportunity? Advertisement (specify in next question below) Blinn Website Blinn Employee Internet Site (specify in next question below) Indeed Higher Ed Jobs HERC - Higher Education Recruitment Consortium TACC - Texas Association of Community Colleges Other (specify in next question below) If in the previous question you selected "Advertisement", "Internet Site", or "Other", please specify how you heard about this employment opportunity.(Open Ended Question)
* To be eligible for employment in the U.S. and at Blinn College, will you now or in the future require Blinn College to commence ("sponsor") an immigration case in order to employ you (for example, H-1B or other employment-based immigration case)? This is sometimes called "sponsorship" for an employment-based visa status. Yes, I will now or in the future need H-1B visa sponsorship No, I will not need sponsorship now or in the future for an H-1B visa * Are you employed part-time or full time in an overtime eligible position at another state agency or institution of higher education? Do you plan to continue your employment if hired at Blinn College? Yes, I am in an overtime eligible position and Yes I plan to continue Yes, I am in an overtime eligible position and No I do not plan to continue No, I am not in an overtime eligible position and Yes I plan to continue No, I am not in an overtime eligible position and No I do not plan to continue I am not employed by another state agency or institution of higher education * Please choose all that apply below. If you answer yes to any, please upload a copy of your DD214 or DD1300 in the optional documents section. For definition of claiming military employment preference please see the following website:http://www.statutes.legis.state.tx.us/Docs/GV/pdf/GV.657.pdf) Yes, I am a veteran, including a veteran with a disability. Yes, I am a veteran's spouse who has not remarried. Yes, I am the spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty. Yes, I am an orphan of a veteran who was killed while on active duty. Yes, I am a veteran who received a dishonorable discharge from the military because I refused the COVID vaccine. Yes, I am claiming military employment preference. No, to all the above. Applicant Documents Required Documents Resume Cover Letter Optional Documents Other Document 1 Unofficial Undergraduate Transcript DD214 (required for Veteran's or Veteran's preference) DD1300 (required for orphan's or surviving spouse)
Confirm your E-mail: Send Email
All Jobs from Blinn College