ADMINISTRATIVE ASSISTANT – CHEVRON COGENERATING PLANT

 

Job Summary

This position is responsible for providing administrative support to the employees at Chevron Cogenerating Plant.

 

Job duties & responsibilities may include, but are not limited to:

Deliver computer, data, and documentation support with proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint, Teams, etc.) to assist in maintaining databases and creating reports, presentations, compliance documentation, and more. Schedule and coordinate logistics for meetings and plant-wide events. Manage conference room calendars Maintain calendars for the Plant Manager and staff as needed. Administer record retention program ensuring proper adherence to the schedule and proper upkeep of the file room. Generate and distribute the monthly generation report in a timely manner. Provide administrative support for the Safety and Wellness Committee, including creating, maintaining, and distributing documentation of safety meetings. Manage Chevron refinery badge requests for all MPC employees. Perform timekeeping and process employee expense reports for covered and non-covered personnel (PaySource & iExpense Oracle Cloud) Coordinate travel arrangements Purchase departmental and plant gift cards, safety gifts, and coordinate service awards and retirement events Prepare weekly on-call schedule  Perform additional duties as needed

 

Job Experience and Education

One-year administrative experience is required, two years is preferred (including conference, travel and meeting arrangements, report preparation and calendar management) Experience with timekeeping systems is required        Oracle or other people management software experience and some Maximo experience is preferred. Accounts Payable experience is preferred   Experience working with union employees in a plant environment is highly desirable Extensive computer experience with proficiency in Microsoft Office applications is required 

 Knowledge, Skills and Abilities

Ability to be flexible, organize, prioritize and perform multiple/diverse activities with minimum supervision Ability to make administrative/procedural decisions using sound, seasoned judgment Effective written and verbal communication skills Advanced proficiency in Microsoft Office products Must manage sensitive information and maintain confidentiality Self-starter; work with minimal supervision Skilled in organizing resources and establishing priorities; attain deadlines Analytical skills

 

Behavioral Attributes

Safety First, Superior Performance, Total Commitment, Unquestionable Trust, and Intentional Inclusion Build and maintain positive relationships with internal and external customers. Ability to work as team player and assist team members with variety of tasks Display a commitment to safety and compliance.  Exhibit excellent interpersonal skills, flexibility, and professionalism.  Provide broad organizational support in many areas.  Positive attitude and ethical behavior

 

Other Requirements

Be available to work before or after regular working hours and weekends if needed Must be available to work “Storm” restoration duty which could include office support during evenings/weekends/holidays