Through committed service and sustainable proteins solutions, Essentia is dedicated to building a better business for our customers.  We do this by holding true to our values: Teamwork, Respect, Agility, Creativity and Knowledge. 

The Plant Administrator will provide accurate and timely administrative and general support to all functional areas within the plant.

JOB QUALIFICATIONS

Education

High School Diploma or GED required

Experience

2 years of administrative experience required; experience in EH&S, Quality, or manufacturing preferred.

Fluency in English and Spanish a plus.

JOB DUTIES

Prepares and modifies documents including reports, drafts, memos, and correspondence to company personnel and external agencies.  

Answers phones and refers calls to appropriate personnel or provides requested information.

Greets visitors and directs to appropriate personnel. Keeps accurate visitor logs.

Responsible for keeping timely and accurate procedures, files, reports, records, and training records (including paper and electronic).

Assists with general employee training.

Prepares analysis and communications such as tables, spreadsheets, charts, and presentations.

Sorts and routes incoming mail and packages and prepares for the outgoing mail, including sending out samples.

Provides scheduling support for appointments, meetings, special events, training, testing, etc.

Coordinates details (booking rooms, PPE, catering needs) of special events, such as on-site meetings, tours, etc.

Maintains inventory of plant supplies and places orders as needed. 

Offboards employees who are no longer a part of the Essentia team.

Coordinates timely completion of drug screens and functional assessments for candidates.

Assists with tracking closure of safety action items.

May assist with plant audits as needed.

Responsible for entering purchase orders for the plant.

Assists with processing invoices and payments to vendors and contractors.

In partnership with shipping and customer service personnel, may have responsibility to keep track of inventory and enter inventory transactions.

Provides other administrative support to various functional areas in the plant as needed.

Other duties as assigned.

JOB REQUIREMENTS

Ability to consistently model each of the 5 company values – Teamwork, Respect, Agility, Creativity, Knowledge – to preserve the culture.

General knowledge of good office practices.

Ability to communicate effectively with employees, contractors, vendors, suppliers, and other business-related contacts.

Ability to remain calm and professional during peak periods of activity.

Ability to operate all necessary plant and office equipment required to accomplish job duties such as computers, telephones including voice mail features, fax machines, etc.  

Ability to wear all required personal protective equipment.

Ability to receive and screen office visitors/telephone calls/email correspondence.

Ability to cooperate with co-workers and supervisors.

Interface with regulatory agencies, insurance representatives and emergency personnel as needed.

Ability to provide constructive feedback to employees in a factful manner; ability to respond to common inquiries or complaints; ability to be informative and provide professional assistance when working with the public and co-workers. Including excellent verbal and written communications and the ability to effectively work with confidential information.

Strong problem solving and follow up skills.

Ability to maintain confidentiality at all times.

Excellent verbal and written communication skills.

Highly organized; ability to handle multiple priorities at once successfully.

Proficient with Microsoft Outlook, Word, PowerPoint and Excel.

Ability to work daily, weekends, and extended hours as necessary.

Ability to assist in other work related areas, as required.