We are seeking an Administrative Assistant to provide crucial support to our Payments business.

As an Administrative Assistant within our Asia Pacific Payments team, you will be tasked with a variety of administrative duties that require confidentiality, initiative, and sound decision-making skills. Your responsibilities will include supporting the executive, their team of managers, and other stakeholders by managing intricate and detailed calendars, coordinating travel arrangements, and processing invoices and expense claims. You will be expected to adapt to a fast-paced, constantly evolving environment, effectively manage multiple priorities, and deliver flawless work output. Your exceptional interpersonal skills, meticulous attention to detail, and proactive attitude will be crucial to your success in this role.

Job responsibilities

Manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally, as well as handle all associated logistical aspects. Work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude. Handle telephone coverage with ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner. Coordinate travel arrangements (including air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers. Process invoices and travel & expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures. Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks

Required qualifications, capabilities, and skills

Minimum of 3 years’ experience in an Administrative Assistant role in financial institutions Strong inter-personal and partnership skills, i.e. develop relationships with peers, clients etc. Open to take on increased and/or new responsibilities at any time Tactful and good judgment in confidential situations and proven experience interacting with senior management Ability to adapt procedures, processes, and techniques to the completion of assignments Excellent telephone etiquette and experience in calendar management Fluent in verbal and written English