Bureau Veritas North America – Power group is seeking an Administrative Assistant to join our fast-growing team. The company provides owner’s representation, preconstruction management and consulting services to the utility-scale renewable-energy markets, including the wind, solar, battery energy storage and transmission sectors. The position will be based on a new solar construction site near Gibson City, IL where you will join other BV employees. 

Duties:

Organization, flexibility, outstanding focus and strong communication are critical in performing duties which include, but are not limited to: 

Support on-site Field Office Team (report to Site Manager) 

Site Manager will train Admin on all required duties 

Maintain and Organize files (BOX.com cloud based server) 

Document control 

Assist in writing and distributing reports (weekly, monthly) 

Assist with multiple landowner relations 

Order, organize, and maintain office supplies, safety gear, and some equipment 

Handle minimal telephone calls 

Some data entry 

Coordinate special events as needed 

Support field staff on as needed basis 

Skills:

Experience with BIM360, Procore, or other project management software a plus. 

Experience with document storage systems, Bluebeam, Adobe 

Able to read drawings and develop/implement inspection templates 

Good written and verbal communication  

Open-minded and positive attitude 

Coach approach, be willing to teach and be taught 

Employment Type:

Full Time, 30-40 hours per week 

Starting November 2024 until approximately December 2025 

Education, Certification, and Experience: 

High School Diploma 

Some college or associate degree preferred 

Minimum 2 years’ experience in administrative assistant role in fast paced environment 

Knowledge of renewable energy industry, oil/gas, or construction industry a plus 

Capable computer skills - proficient in Microsoft Office (Word, Excel, PowerPoint) 

Knowledgeable about or able to learn quickly other operating systems (Bluebeam or similar PDF viewer; BOX or similar web-based cloud file storage; Ajera project management and accounting software) 

Will train on all the above and other programs we use 

Highly organized and detail oriented 

Adapts well to quick changing priorities 

Ability to maintain confidentiality, exercise discretion, and manage sensitive information 

Communicates professionally, effectively, and timely (both written and verbal) 

Experience in wind or solar construction industry (or similar) a plus

Working Conditions:

working indoors and outdoors 

excessive heat 

excessive cold 

extreme weather conditions 

excessive humidity 

excessive dampness or chilling 

slippery and uneven walking surfaces 

working in close proximity to others 

Compensation: 

$18-$20 hourly based on experience and qualifications 

Up to $120 cell phone reimbursement 

Medical, dental, and vision 

Great Benefits 

401k with matching