Summary Positions are located in the Office of Nuclear Materials Safety & Safeguards, (NMSS). Divisions of Resource Management & Administration (DRMA) and Decommissioning, Uranium Recovery, & Waste Programs (DUWP). Supervisors are Monique Williams and Jennifer Whitman. Positions are not in the Non Bargaining Unit. Positions ARE NOT subject to Confidential Financial Disclosure reporting requirements. Positions ARE NOT subject to security ownership restriction reporting requirements. Responsibilities The successful candidate will perform the full range of Administrative Assistant duties, which include, but not limited to. Serves as the Administrative Assistant in the assigned Division, performing the full range of administrative and office administrative support functions for the Division. The GG-08 will serve as the lead for lower-graded Branch administrative assistants on a variety of administrative support issues within the Division. Requirements Conditions of Employment U.S. Citizenship Required This is a Drug Testing position. Background investigation leading to a clearance is required for new hires. You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position. Qualifications In order to qualify for this position, you must have at least one year of specialized experience at the next lower grade level in the Federal service or equivalent experience in the private or public sector. Specialized experience is described as: Experience that demonstrates thorough knowledge and familiarity with administrative policies and procedures to properly prepare and review outgoing correspondence, make travel arrangements, prepare travel requests and vouchers, complete Oracle HCM Cloud for Time and Labor System (HCM Cloud) Time and Labor Inputs, arrange meetings, maintain calendars, manage ticket tracking, and perform other general administrative duties. Advanced skills in the use of Microsoft Office 365 Applications (Word, Excel, Outlook, etc.) and knowledge of time and travel systems (i.e. HCM Cloud, ADAMS, and eTravel, etc.). The ideal candidate will be able to demonstrate the following: For the GG-07: 1. Demonstrated proficiency with computer-based applications, including Office 365, Internet Explorer, Google Chrome, and other database applications. 2. Knowledge of proper grammar, spelling, punctuation, and correspondence procedures sufficient to prepare and review outgoing material for correctness, proper format, and completeness. (Describe specific work experience, education and training which demonstrates your knowledge of proper grammar, spelling, and punctuation. Describe specific work experience that requires you to apply your knowledge of NRC correspondence procedures. What is your role in assuring that outgoing documents are correct and in the proper format? What type of documents do you routinely prepare and originate?) 3. Demonstrated ability to provide administrative support in a variety of areas (time and attendance reporting, travel, etc.). (Describe specific work experience, training and developmental assignments that demonstrate your ability to apply policies and practices pertaining to office procedures, such as time and attendance and travel. Describe your experience establishing and maintaining office files. Describe specific instances where you have initiated and developed new office procedures to improve the efficiency of your organization. Describe the types of groups you have supported and for what purposes.) 4. Demonstrated ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines. (Describe specific situations that required you to work under stressful or adverse conditions (field assignments, competing priorities, tight schedules, deadlines, etc.). 5. Demonstrated ability to deal tactfully, efficiently and professionally with all levels of personnel. (Describe the various levels of individuals you interact with and for what purposes. Provide examples of specific assignments which required you to work as a lead secretary or within a team environment. What was your role? What techniques do you use to develop effective working relationships?) For the GG-08: 1. Demonstrated skill with computer-based applications, including Office365, ADAMS, E-Concurrence, Internet Explorer, Google Chrome, and other database applications (i.e. maintaining automated tracking systems). 2. Demonstrated ability to provide administrative support in a variety of areas (time and attendance reporting, travel, etc.). 3. Writes in a clear, concise, and organized manner. Knowledge of proper grammar, spelling, and punctuation, and correspondence procedures sufficient to prepare and review outgoing material for correctness, proper format, and completeness. 4. Demonstrated ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines. 5. Demonstrated ability to deal tactfully, efficiently and professionally with all levels of personnel, and to work collaboratively within a team. Education There is not a positive education requirement for this position. Additional Information The duty location of this position is Rockville, MD. In general, employees are expected to be in the office at a minimum of 4 days per pay period. Telework schedules, including full-time telework, are approved, on a case-by-case basis. If selected, telework will be determined in accordance with Agency policy and the Collective Bargaining Agreement, if applicable.