APPLICATION INSTRUCTIONS: + CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1QI~*qyZ5PNog5Ug~/cacheable-task/2998$46522.htmld#backheader=true) to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq\_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday. + CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday. + If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application\_Process\_for\_External\_Applications\_Non-Penn\_State\_Employees\_.pdf) . JOB DESCRIPTION AND POSITION REQUIREMENTS: Penn State’s Student Affairs Health Promotion and Wellness (http://studentaffairs.psu.edu/health-promotion) (HPW) is seeking an Administrative Assistant to support the work of the office while demonstrating a strong commitment to the University’s values of diversity, equity, and inclusion. HPW provides health promotion services, programs, and health communication materials for a diverse group of students. The position serves as the front desk receptionist and will assist with the day-to-day operations of the office. The position reports directly to the Office Manager and provides administrative support to the Director and other staff in HPW. Responsibilities include, but are not limited to: + Greet visitors, check-in appointments, provide information and refer as appropriate + Screen and process routine telephone communications, mail, and requests + Accept and process payments for health promotion services + Manage calendars and schedule meetings + Maintain files and data to create simple reports + Maintain confidential and sensitive information and materials + ​Compose and edit written communication; prepare documents and correspondence + Maintain inventory and order/purchase office supplies + Provide excellent customer service to a wide range of stakeholders, including students, parents, staff, faculty, and outside entities Other duties may include: + Assist with proofreading documents + Assist with training work-study students + Support committees by taking minutes at meetings, scheduling meetings, and preparing documents and reports + Serve on committees or assist with special projects + Other duties as assigned Education and Experience Requirements: Requires a High School Diploma or General Equivalency Diploma (GED), or an equivalent combination of education and experience. Additional Preferred Education, Experience, or Certifications: Experience in a fast-paced work environment necessitating strong organizational, multitasking, and prioritization skills is preferred. Experience with Adobe Creative Suite is a plus. Additional Required Competencies: Ability to work within secure and confidential student databases such as LionPath (student portal) and Point and Click (electronic medical record). Excellent verbal and written communication and organizational skills are essential. Proficiency with Microsoft Office 365 (Word, Excel, Outlook). Excellent interpersonal skills and a genuine appreciation of working with diverse audiences. Ethical decision-making and the ability to be a flexible and collaborative team member. The following background checks must be successfully completed for this position: This position will require successful completion of standard background checks. Benefits for full-time employees at Penn State include (visit https://hr.psu.edu/benefits for more detailed information): + Medical, dental, vision, and retirement plans + Tuition discounts (including for a spouse and dependent children up to the age of 26) + Generous vacation time and sick time + 15 paid holidays/campus closure days The Pennsylvania State University (http://www.psu.edu/) is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. Is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. The salary range for this position, including all possible grades is: $34,800.00 - $50,500.00 Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) . Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf) PA State Labor Law Poster Affirmative Action (https://policy.psu.edu/policies/hr11) Penn State Policies Copyright Information (https://www.psu.edu/copyright-information) Hotlines University Park, PA