Overview Under moderate supervision, work involves performing a variety of administrative duties within a discipline or division of the company. Responsibilities - Performs a variety of general administrative support tasks. - Prepares reports and correspondence; maintains project files according to company policy. - Preparing access badge applications. - Preparing Sponsor letter for all the employees in the company. - Create all the sponsors Purchase Request (PR). - Coordinate with subcontract and program control to authorize and approve the PRs. - Operates all office equipment, PC computer and printer, fax machine, 10-key calculator, and reproduction machines. - Answers telephone for all incoming and interoffice calls in a courteous and professional manner. Promptly, thoroughly, and accurately disseminates telephone messages to management, and employees. - Gathers and create PRs special report for materials, forms, and summaries at the request of management. - Schedules appointments, (medical, fingerprints, Eye test, lost CID, KDL& truck permit). - Requisitions supply and completes routine office reports. - POC Property inventory for Host Nation department. - Processes incoming and outgoing mail. For all Host Nation services (Renewal Residency, New Residency, Renewal Civil IDs, New KDL, Renewal KDL, J2 badges, Renewal Baladiyah cards, Driving Insurance …Etc.) - Dailey Update for accident report. - Communicate with all the departments and point of contacts - Verifies timesheet accuracy; prepares vacation schedules and vacation timesheets. - Maintains employee roster for the department or section. - Performs other duties as assigned. - Key control. - Observing all stored materials and working to compensate for the shortcomings with a purchase order. - Drafting correspondences or messages. - Work with spreadsheets, create presentations and reports, and working on HCAMS System. Qualifications Education / Certifications: High School diploma plus vocational training in administrative sciences. Associate degree preferred. Equivalent work experience can be substituted for education on the basis of one (1) work year for every two (2) years of education required. Equivalent combination of education and experience acceptable. Experience: A minimum of four (4) years of administrative experience or an equivalent combination of education and experience. Skills & Technology Used: Administrative policies, office procedures, and techniques. Knowledge of administrative and clerical procedures and systems such as word. Processing, managing files and records, stenography, and transcription, designing forms, and other office procedures and terminology. Knowledge of principles and processes for providing customer and personal Services. This includes customer needs assessment, Meeting quality standards for Services, and evaluation of customer satisfaction. A high level of understanding of office procedures is essential. A general understanding of military and government contracting terminology is required. A general understanding of basic business practices is essential. A general understanding of basic accounting principles is essential. Demonstrated ability to initiate, plan, prioritize, and organize multiple projects Must be able to work independently with little or no supervision. Exceptional multi-tasking abilities and excellent follow-through on all assigned tasks is essential. Intermediate to advanced English language skills (written and oral) and intermediate math skills. Must have excellent interpersonal and customer service skills. Ability to treat confidential information with professionalism and discretion. Ability to keyboard at a minimum of 40 words per minute. Intermediate knowledge of Microsoft Office to include MS Word, MS Excel, MS PowerPoint, and MS Outlook. We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.