Administrative Assistant; Human Resources in Albuquerque, NM Curia provides global contract research and manufacturing services to the pharmaceutical and biotechnology industries. The Human Resources Administrative Assistant plays a crucial role in supporting the HR and Training departments by managing day-to-day administrative tasks. Responsibilities include, serving as the first point of contact for walk-in visitors and phone inquiries, maintaining employee records, responding to employment verifications, assisting with recruitment and new hire orientation processes, and coordinating HR events and meetings. Additionally, this position requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality to ensure a smooth HR operation. Join our talented workforce, where a commitment to excellence and a customer focused attitude is everything. We pursue excellence because our work has the power to improve patients’ lives with the pharmaceuticals we develop and manufacture. Responsibilities + Assist in the implementation and communication of programs and procedures for all company employees + Maintain computer systems, spreadsheets, and charts by updating and entering data + Performs file audits to ensure that all required employee documentation is collected and maintained + Serve as the first point of contact for the HR department, managing walk-in visitors and handling incoming phone calls + Ensure that background and reference checks are completed + Work with employees at all levels across the site as well as external vendors + Coordinate meetings to include room set up and verification of working IT equipment + Purchase office supplies and employee recognition items, as well as manages office expense statements + Maintain both electronic and hard copy employee files, medical files and any other HR related filing + Assist HR and training staff in everyday HR activities + Create and generates reports + Assist in the new hire orientation and exit interview process + Assist in organizational training and development efforts + Maintain Human Resource Information System records and compiles reports from database as needed + Attend and participates in meetings and seminars + Read/interpret SOPs to ensure compliance + Maintain up to date trainings + Other duties as assigned + Minimum of two (2) years’ experience in a Human Resources department or related office environment + Bachelor’s or Associate’s degree in Human Resources or related degree, preferred Education and/or Experience: + High school diploma or general education degree (GED) Supervisory Responsibilities: This role does not have supervisory responsibilities. Language Skills: Ability to read and interpret documents such as, but not limited to, safety instructions, standard operating procedures, policies, and manuals. Ability to write clearly and communicate effectively. Mathematical Skills: Ability to add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions, decimals and percentages. Ability to draw and interpret bar graphs. Reasoning Ability: Ability to demonstrate understanding and effective application of written and oral instruction. Computer Skills: Skilled in Microsoft Word, Excel and Outlook. Ability to quickly adapt and learn new manufacturing software systems. Other Skills and Abilities: + The individual must have excellent oral and written communication skills + Computer and Internet proficiency are important + Must be able to work well independently and as a part of a team + Fosters a collaborative and positive work environment + Champions change + Promotes a safe and healthy work environment by actively identifying and addressing potential hazards, following established safety protocols, participating in safety training programs, and fostering a culture of awareness and responsibility among team members. + Demonstrates strong attention to detail Other Qualifications: Must pass a background check Must pass a drug screen May be required to pass Occupational Health Screening Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential physical demands will vary for each Curia position. All positions may require regular or occasional lifting, pushing and pulling up to 10 pounds, frequently; up to 25 pounds occasionally; and up to 50 pounds infrequently. Additionally, all positions entail regular sitting, standing and reaching, with some roles requiring prolonged periods of time for each activity. Visual acuity, both close and distant, along with depth perception is necessary in each role, with or without corrective lenses. Please note that employees are prohibited from wearing contact lenses in work areas with exposure to cleaning agents. Hand and finger dexterity are integral to all positions, with specific activities varying from typing to manipulating maintenance tools or operating keypads, switches, and buttons. Occasional stooping, kneeling, twisting, crouching, crawling and balancing are also part of each position’s physical requirements. Certain roles may involve climbing and working at elevated heights as well. Work Environment: The work environment characteristics, described below, are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The working environments will vary for each Curia position. The employee may be required to work in an office, manufacturing, or warehouse environment. The office environment is designed for comfort and productivity, with room temperature settings maintained for optimal working conditions. It is common to hear conversational noise in the background. The pharmaceutical manufacturing environment is sterile. Therefore, aseptic gowning is required. Personal protective equipment (nitrile gloves, clean room socks, face-shields, safety glasses, aprons, steel-toed shoes and powered air purifying respirators) is necessary, depending upon the task at hand. The employee may be exposed to wet and/or humid conditions, confined areas, and refrigerator or freezer temperatures when working in a sterile environment. The warehouse environment is typically set at a controlled temperature but the employee may be exposed to refrigerator or freezer temperatures when retrieving materials. Some positions may occasionally be exposed to moving mechanical parts, elevated heights, airborne particles, electrical activities and vibration. In addition, some positions may work with or be exposed to, compressed gases and must wear ear protection. All environments may be subject to working with or being exposed to cleaning agents. Education, experience, location and tenure may be considered along with internal equity when job offers are extended. We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at Curia, in any form without a valid, signed search agreement by an authorized signatory in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Curia. No fee will be paid in the event the candidate is hired by Curia because of the unsolicited referral. All interested applicants must apply online. Please be aware of scammers. Curia will only send offer letters and requests for sensitive personal information from a curiaglobal.com email address. Curia is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Curia is an E-Verify employer.