**Administrative Assistant I** **Bookmark this Posting** **Print Preview** **|** **Apply for this Job** **Please see Special Instructions for more details.** Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major. **Posting Details** Position Information **Posting Number** S05967P **Position Title** Administrative Assistant I **Department** Veteran Business Outreach **Location** Arlington **Job Family** Administrative Support **Position Status** Part-time **Work Hours** Standard **Work Schedule** + **Job is located in Reno, Nevada. Applicant will need to live in the surrounding area.** + Employee will work 24 hours a week. Schedule can be discussed. + Travel may be required. Some evenings and weekends may be required. + Occasional work hours other than 8AM to 5PM may be required. **Open to** External and Internal **Salary** Salary is commensurate based on qualifications and relevant experience. **Duration** Funding expected to continue **Pay Basis** Monthly **Benefits Eligible** Yes **Benefits at UTA** We are proud to offer a comprehensive benefits package to all our employees at the University. **https://www.uta.edu/hr/employee-benefits** To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: **https://resources.uta.edu/hr/services/records/compensation-tools.php** **University Information** The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas. Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at **https://www.uta.edu/administration/president/strategic-plan/rise100** . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact. **Job Summary** The Administrative Assistant I serves as a vital member of the Veteran Business Outreach Center (VBOC) to provide skilled and routine administrative support to the head of a department and/or the departmental senior administrator/staff in a non-academic area, including answering phones and routing calls, managing mail, maintaining files, maintaining a calendar and coordinating events, travel, parking, room reservations, procurement, etc. Maintains routine financial data, which includes monthly budget and status reports. Performs other general administrative duties, as assigned. Job is in Reno, Nevada Applicant will need to live in the surrounding area. **Essential Duties and Responsibilities** + Maintains calendar of events and arranges schedules and meetings, including but not limited to: + In-person workshops, webinars, conferences, and short courses in collaboration with entrepreneur ecosystem partners and external stakeholders. + Handles travel arrangements, including travel authorizations, reservations, and final expense reporting. + Monitors expenditures and income against the approved budget. + Maintains accurate accounting ledgers and facilitates monthly reconciliation of accounts to assist in preparing reports on the status of the program, including program outcomes and deliverables, budget variances, or other compliance documents required for the program. + Assist in the creation and distribution of program materials, event flyers, forms, and general correspondence. + Publishes and maintains website, newsletter and other communication resources, including managing social media channels + Greets visitors and communicates with clients, employees, and other individuals to answer questions, disseminate and/or explain information, including acting as the unit liaison with other departments and with outside agencies and stakeholders, such as: + The U.S. Small Business Administration, Small Business Development Centers, Service Corps of Retired Executives, Apex Accelerators, local Economic Development Corporations, entrepreneurial resource partners, entrepreneurs and small business owners, vendors, suppliers, etc. + Orders supplies and arranges for repair of equipment. + Organizes and maintains records and filing systems in compliance with federal guidelines. and university policies and procedures. + May assist with check-in/check-out process for seminars, workshops and other outreach events. + Will have frequent communications with combat veterans, including Operation Enduring Freedom, Operation Iraqi Freedom, and Operation New Dawn (OEF/OIF/OND) with possible PTSD/TBI or other combat medical diagnosis. + Performs other duties, as assigned. **Minimum Qualifications** + High School Diploma or equivalent. + Three (3) years of administrative assistant, front office/desk support, or equivalent relevant experience. + One (1) year of social media management.Two (2) years of budgeting and reconciliation experience. **Preferred Qualifications** + Bachelor’s Degree or equivalent. + US military veteran or military spouse (Preferred OEF/OIF/OND). + UT System or UTA administrative experience with knowledge of UTShare. + Familiarity with or knowledge of the TAP Boots to Business Boots to Business Reboot programs. + Background in Financial Services, Banking, Accounting , or Social Services Case Management + Graphic design and marketing creativity. **Knowledge, Skills and Abilities** + Knowledge of the use of personal computer, word processing, spreadsheet, and database software, presentation software, and office equipment. + Standard office machines. + Proficiency in the use of English, business math, reading and, writing skills. + Excellent customer service, interpersonal, organizational, written and verbal communication skills + Expert command of the English language; superior reading, writing and speaking skills. + Professional knowledge of business enterprises with an entrepreneurial mind-set. + Professional knowledge of office machines and equipment and personal computers. + Expert knowledge of Microsoft Office suite and Internet research methodologies. + Working knowledge of social media and digital marketing best practices, including Facebook, LinkedIn, Twitter, Instagram, etc. + Solid project management experience, including event planning and organizing. + Experience working with veterans and veteran service organizations (VSOs). **Other Requirements** **Working Conditions** May assist with check-in/check-out process for seminars, workshops and other outreach events. Will have frequent communications with combat veterans, including OEF/OIF/OND with possible PTSD/TBI or other combat medical diagnosis. Repetitive use of a keyboard at a workstation. Ability to sit or stand for extended periods of time. Ability to lift/carry up to 25 pounds. **Special Conditions for Eligibility** **CBC Requirement** It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University. **EEO Statement** It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy. **ADA Accommodations** The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email **ADADocs@uta.edu** . Posting Detail Information **Number of Vacancies** 1 **Open Until Filled** **Minimum Number of References Required** 3 **Maximum Number of References Accepted** 3 **Special Instructions to Applicants** Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major. **Requirement Questions** Required fields are indicated with an asterisk (*). 1. *What is the highest level of education attained? 2. GED 3. High School Diploma 4. Associate's Degree 5. Bachelor's Degree 6. Master's Degree 7. PhD or equivalent 8. *How many years of related experience do you have? 9. None/less than 1 year 10. 1 to 2 years 11. 3 to 4 years 12. 5 years or more 13. *Are you available to work occasional evenings and/or weekends if necessary? 14. YES 15. NO 16. *Do you live in Reno, Nevada or surrounding area willing to commute? 17. Yes 18. No **Documents Needed To Apply** **Required Documents** 1. Resume or CV **Optional Documents** 1. Cover/Interest Letter