The Office of Inclusion Belonging welcomes applications for the Administrative Assistant position at the University of Pittsburgh. This role is critical to the overall success of the department, and we are seeking a highly skilled administrative professional to join our team.

Applicants should have skills to work both as part of a team and in an independent manner, and who enjoy working in an educational environment. This role provides support to the overall success of the department and is a resource connection for student organizations who have an active presence within the department.

The ideal candidate has at least three years of related work experience; experience as a staff member in an office environment; must be able to function professionally and confidentially in a fast-paced environment. Computer literacy is a must (knowledge of Word, Excel, PowerPoint, Microsoft Windows, Microsoft Teams, Outlook). Excellent communication skills (oral and written) are required. A demonstrated commitment to actively contributing to an environment rooted in belonging and supporting the whole student is also required.

The Office of Inclusion Belonging welcomes applications for the Administrative Assistant position at the University of Pittsburgh. This role is critical to the overall success of the department, and we are seeking a highly skilled administrative professional to join our team.

Applicants should have skills to work both as part of a team and in an independent manner, and who enjoy working in an educational environment. This role provides support to the overall success of the department and is a resource connection for student organizations who have an active presence within the department.

The ideal candidate has at least three years of related work experience; experience as a staff member in an office environment; must be able to function professionally and confidentially in a fast-paced environment. Computer literacy is a must (knowledge of Word, Excel, PowerPoint, Microsoft Windows, Microsoft Teams, Outlook). Excellent communication skills (oral and written) are required. A demonstrated commitment to actively contributing to an environment rooted in belonging and supporting the whole student is also required.

Performs administrative assistant support work of moderate complexity.

Performs administrative assistant support work of moderate complexity.

Performs administrative assistant support work of moderate complexity.

Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.

Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.

Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.

Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.

Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.

Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.

Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.

The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.