Job Summary

Under supervision, provides a wide variety of administrative and secretarial support for assigned department or work unit. Administers programs, projects, and/or processes specific to the department. May assist in the preparation and control of departmental records and reports regarding operations.

Key Responsibilities

Perform word processing duties for the department that may include the creation of memos, correspondence, reports, and presentations.Input data into spreadsheets, databases, or other departmental systems.Coordinate department schedules including establishing agendas and managing appointments.Answer phones, forward calls, and take messages.Order office supplies and maintain supply stock for department.Oversee incoming and outgoing mail distribution.Coordinate department meetings; arrange use of conference rooms.Serve as a contact for both internal and external clients.Maintain departmental files and may coordinate off-site storage.May arrange and coordinate business travel as directed by management.

Position Knowledge, Skills, and Requirements

High School or GED2 years relevant administrative support experiencePossess and have ability to apply basic knowledge of principles, practices, and proceduresSolid written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacyAdvanced organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneouslyAdvanced proficiency and experience using Microsoft Office package (Excel, Access, PowerPoint, Word)